Job Description

Purpose of Role:

  • To administer and maintain all aspects of the Accounts Payable function & all aspects of the Accounts Receivable function, and assist with basic accounting duties.

Payables Functions:

Supplier Account Maintenance:

  • Ensure all supplier master-files are maintained and kept up-to-date in a timely and accurate manner.
  • Ensure all account applications for new supplier accounts are completed accurately & in a timely manner.
  • Monitor individual credit limits on supplier accounts & advise ANZ Finance Manager of any needed increases.
  • Engage in appropriate communications and reviews on creditor accounts in managing disputes, creditor balance confirmations, and any other records as required for audit purposes.
  • Ensure appropriate records are properly archived for a minimum of seven years as required by law

Invoice Entry & Payments:

  • Matching supplier invoices to purchase orders, packing slips and GRNI, and checking prices and other details to ensure correct.
  • Data entry of creditors’ invoices and master files.
  • Expense Administration via company Concur system
  • Administrating & processing of payments, monthly, weekly and manual ad-hoc. Both local and overseas.
  • Address any other supplier queries relating to accounts outstanding.
  • Correspondence with suppliers.

Basic Accounting

  • Daily Cashflow
  • Manage Euronetting monthly payment.
  • Bank reconciliations as necessary.
  • Balance Sheet reconciliations.
  • Month end inter-company reconciliation / journals and liaison with Australian accounts payable.
  • Setting up in HSBC banking system of all cash transfers to related companies / corporate.

Additional responsibilities as requested or required.

  • Any addition duties as required by ANZ Finance Manager or APAC Controller

Receivables Functions:

Customer Account Maintenance

Ensure all customer master-files are maintained and kept up-to-date in a timely and accurate manner.

  • Review and process new customer applications and open new accounts for local, overseas and related or intercompany entities in accordance with company policies, operating instructions and procedures. Conduct credit reviews in support of new applications with the objective of eliminating potential customers with bad credit history or providing information in determining appropriate credit limit.
  • Maintain the PPSR register.
  • Monitor individual credit limit, credit holds, order release and engage in appropriate communications and reviews in managing and updating customer accounts to minimize loss.
  • Maintain records including but not limited to collections, remittances, credit applications, bad debts written off, disputes register, debtor balance confirmations and status or actions on delinquent accounts.
  • Ensure appropriate records are properly archived for a minimum of seven years as required by law

Debtor Invoicing:

  • Confirm all Sales and create invoices daily, ensuring all dispatches are invoiced.
  • Manually check invoices to ensure they are in line with funders KPI’s and Invacare’s Income recognition policy.
  • Fold and post any invoices that are not distributed electronically
  • Investigate outstanding orders and remedy where necessary.
  • Update ledgers.
  • Investigate and solve incomplete orders, particularly when part supplied and invoiced.
  • Check prices for correctness if charge differs from system or quote and make necessary changes to invoice.
  • Identify stock variances and advise Purchasing Manager or Product Manager.
  • Filing of all invoice office copies.
  • Process all consolidated rental invoices per month and send to customer by email.
  • Sole charge of any reprints of invoice requests for trading and rental departments.

Claims process

  • Reviewing customer claims processed by Customer Service including authorization, approve or decline and update the claims register where appropriate.
  • Matching the paperwork with the relevant claims then scan and upload these to JDE.
  • Establish reason, and validity of all price queries for customers then ensure authority to credit is within the Invacare Delegated Authority Levels and then process.
  • Follow up with the customer and warehouse if claims are not returned.
  • Process all Rental credits.
  • Work proactively with customers or relevant departments of Invacare for any long standing disputes.
  • Upd
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