Job Title: Accounts and Payroll Manager
Location:
Remote (PST Timezone)

Work Schedule: Monday - Friday, 8 AM to 4 PM PST

Job Description:

As an Account and Payroll Manager, you will play a crucial role in managing our financial operations and supporting broader business activities. This position is perfect for someone who thrives in a varied role, enjoys problem-solving, and is keen to grow beyond traditional finance and payroll tasks into more diverse operational functions.

Initial Responsibilities:

  • Bookkeeping:
    • Manage accounts payable, including entering data, initiating ACHs, creating invoices, and reconciling payments.
    • Maintain and organize W-9 information and approve vendor payment requests.
    • Monitor outstanding customer invoices and coordinate collection efforts.
  • Payroll:
    • Calculate piece-rate wages and contractor payments based on service tickets.
    • Administer payroll processes including verification and entry into QuickBooks.
    • Manage and reconcile timesheets, ensuring accuracy and compliance.
  • Insurance:
    • Keep records of Certificates of Insurance (COIs) and provide them along with W-9s upon request.

Target Additional Responsibilities:

  • Customer Service:
    • Manage and distribute customer resources, provide basic support, and handle overflow calls as needed.
    • Prepare quotes for parts-only orders.
  • Sales/Marketing Support:
    • Monitor payment and contract statuses for new projects, and maintain CRM accuracy.
    • Produce marketing materials and reports using Airtable and other data platforms.

Qualifications:

  • Proficient in QuickBooks Desktop and Excel (specifically in data analysis and reporting).
  • Demonstrated ability to organize, multitask, and meet deadlines.
  • Excellent communication skills and a proactive approach to problem-solving.

Nice-to-Haves:

  • Experience with Airtable and Notion for project management and documentation.
  • A keen interest in expanding into roles that support business operations beyond accounting and payroll.

Account and Payroll Manager

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