About Dillon

Dillon is a proudly Canadian, employee-owned professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With 20 offices and more than 900 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 14 years and has the distinction of having achieved Platinum Club member status in this program.

We are currently seeking motivated candidates for the position of Administrative Assistant in our Edmonton office.

In this role you will be a welcome addition to our dynamic administrative team where you will showcase your organizational and communication skills. Your enthusiasm and drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

What your day will look like

Administration (80%)

  • Word processing of a variety of large and small documents, including formatting, editing, proofreading, and overall quality review
  • General reception duties, including managing the switchboard, boardroom bookings and meeting arrangements, mail and courier arrangements, and other administrative related activities
  • General office maintenance and organization including meeting rooms, coffee area and other common spaces
  • Managing the flow and approval of accounts payable invoices throughout the office and liaising with finance staff to ensure timely processing
  • Document production duties, including photocopying, scanning, binding, and compiling pdf files

Organization (20%)

  • Maintaining the office filing systems
  • Maintaining and ordering office supplies
  • Setting up and maintaining office vendor agreements and relationships
  • Assistance with other activities as required to assist with the smooth operation of the office

What you will need to succeed

  • One to two years’ office administration related experience, preferably within a similar company (e.g., professional consulting firm)
  • A certificate or diploma from an administration related field of study is considered an asset

  • Advanced skills in Microsoft Word and experience with document formatting
  • Experienced in the use of Microsoft Excel
  • Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
  • Experience using PDF editing software to create and edit files
  • Professional verbal and written communication skills
  • Strong interpersonal, organizational and time management skills, with the ability to prioritize work effectively to meet tight deadlines and changing workload demands
  • Experience with Adobe CS4 (In-Design, Illustrator, and Photoshop)is considered an asset
  • Experience with Gmail, Google Calendar, Google Drive, and Google Docs/Sheets is considered an asset

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

  • Reliability: words that result in actions build trust;
  • Achievement: do the work to hit the target;
  • Continuous development: always learning; always adapting; always growing;
  • Creativity: discover new possibilities;
  • Courage: do the things that matter, especially when it’s hard;
  • Inclusiveness: enabling belonging to draw strength from our differences.

In addition, we offer:

  • Employee share purchase plan
    • Dillon is 100% employee owned and share ownership is open to all full-time regular employees.
  • A competitive compensation package
    • Comprehensive health benefits
    • Generous retirement savings plan
  • Flexible work hours and remote working options
    • We offer a variety of flexible work options to help balance the competing demands of work and personal life.
  • Learning and Development opportunities
    • As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization.
    • We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities.
  • Focus on Innovation
    • The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities.
  • Employee and Family Assistance Program (EFAP)
    • A variety of EFAP tools and online resources to support well-being are available to all employees.
  • Wellness Subsidy
    • Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes

Employment Equity, Diversity & Inclusion at Dillon:

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us, it is the way we choose to run our business.

We encourage you to connect with us at accommodation@dillon.ca if you require accommodation in the interview process. We would love to hear from you!

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