Branch Head, Personnel, Administration and Logistics

NATO (Paris, France) Publié il y a 1 jour

Primary Location: France-Paris

Other Locations:

NATO Body: Collaboration Support Office (CSO)

Schedule: Full-time

Salary (Pay Basis): 7,931.00

NATO Grade G17

SCIENCE AND TECHNOLOGY ORGANIZATION



COLLABORATION SUPPORT OFFICE



NOTIFICATION OF AN “A” GRADE VACANCY



OPEN TO NATIONALS OF NATO MEMBER STATES ONLY



Post Title: Branch Head, Personnel, Administration and Logistics



Subject to the North Atlantic Council approval, this position stems from the positon of Branch Head, Human Resources and Facilities Management (grade A3/G17). It will be placed under the authority of the CSO Chief of Staff on the revised Peacetime Establishment (PE) of the STO-CSO in development. Approval of the revised PE is expected in the Spring of 2021.



Grade: NATO Grade A-3 / G17



Duty location: Paris (Neuilly-sur-Seine), France



Duty start: 1 November 2021



Closing Date: 9 April 2021



Vacancy ref.: 210191



The interview of shortlisted candidates is provisionally scheduled to be held via Video Tele-Conference on 5 or 6 May 2021.



POST CONTEXT AND RESPONSIBILITIES



The STO Collaboration Support Office (CSO) is one of the three executive bodies of the NATO Science and Technology Organization (STO); it is governed by the provisions of the STO Charter ([...] mission of the STO, a subsidiary body to the North Atlantic Council, is to help position the Nations’ and NATO’s S&T investments as a strategic enabler of the knowledge and technology advantage for the defence and security posture of NATO Nations and Partner Nations.



The mission of the CSO falls within the framework of the STO collaborative business model where the CSO provides executive and administrative support to the S&T activities conducted through the STO Scientific and Technical Committees and their respective working groups, composed of Nations’ and NATO subject matter experts.



The Branch Head, Personnel, Administration and Logistics (PAL), supervises the PAL Branch which includes the sections of Personnel and Administration, Facilities Management (FM), and Security. Facilities Management comprises general services, postal services, conference and reprographic services; Security covers the physical protection of personnel, of the premises, and of the equipment required for the operations of the CSO.



The Branch Head, Personnel, Administration and Logistics (PAL), is the advisor to the senior leadership on Manpower and Personnel issues, and on other matters in his/her domain of responsibilities. The incumbent bears responsibility for the planning and execution of the budgets allocated to the Branch.



Functions include:




  • Implementing NATO Personnel and Manpower policies in the framework of the NATO Civilian Personnel Regulations, the NATO Defense Manpower Committee procedures, and the host nation labor laws and regulations when applicable. Developing CSO policies in the matter and issuing administrative memos and Office Notices, maintaining CSO Permanent Instructions. Representing the Office at meetings on subjects relevant to areas of responsibility, in particular, the meeting of the Advisory Panel on Administration and ad hoc Working Groups when and as appropriate.

  • Developing and maintaining the CSO Management Plan, the CSO Training plan and the Environment, Health and Safety plan.

  • Planning for the PAL yearly budget, managing execution of expenses, approving orders and payments covering payroll and operations of the CSO. As CSO Property Accounting Officer, initiating inventory write-offs in accordance with the NATO Financial Regulations (NFR). Supervising the upkeep of the CSO physical inventory of controllable property.

  • Supervising functions in areas of recruitment, evaluation and training, retirement and discharge of personnel.

  • Providing Administrative services to civilian and military Staff. Ensuring appropriate advice and assistance are available on privileges and immunities and other matters such as housing, insurance, national and local legislations.

  • Planning for infrastructure projects, acting as Project Manager for such projects, engaging with local authorities and other stakeholders. Supervising operations of the Facilities Management Section including General Services, Maintenance, Transport, Postal Services, Conference and Reprographic services.

  • Overseeing the implementation of CSO Security directives. Supervising and monitoring the execution of the contracted physical security services. Interfacing with the contracted company on contract terms and execution of services, on security related infrastructure works and equipment, and on work organization.


AUTHORITY



The Branch Head PAL reports to the Chief of Staff, CSO. He/she supervises 6 Staff in the PAL Branch, the Principal Assistant (PAL), the Section Head Facilities Management (FM), the Chief Security, the Chief Security Guard, the Assistant (PAL) and the Assistant (FM).



Functions associated with the management of the Peacetime Establishment (PE) include interactions with the office of the NATO Chief Scientist (PE Authority), and with the PEA on some specific HR or Manpower issues.



QUALIFICATIONS



ESSENTIAL



Professional /Experience




  • A seasoned professional with experience in a similar position exposed to general administration, personnel and logistics.

  • At least 5 years of experience in HR management with supervisory responsibilities.

  • Familiar with International Organizations personnel regulations and Enterprise Resource Planning concepts.

  • Ability to lead projects.

  • Good communicator, orally and in writing, with sense of diplomacy.


Education/Training




  • A university degree, Master level, in Human Resources, Business Administration or equivalent.


Language




  • Advanced knowledge of one of the two NATO official languages (4444), Upper Intermediate knowledge of the other (SLP 3333). The work is mainly conducted in English, but interactions with host Nation’s representatives and contractors are conducted in French.


DESIRABLE



The following would be considered an advantage:



Professional /Experience




  • Sound knowledge of the NATO Civilian Personnel Regulations;

  • Good knowledge of the NATO Military Manpower Policies and Procedures;

  • Good knowledge of NATO Personnel Management Information System (PMIS), and of the NATO Financial Regulations (NFR);

  • Familiar with the NATO security regulations.


Education/Training




  • Certification in Project Management;

  • Knowledge of labor law, possibly of the host nation.


COMPETENCIES



The incumbent must demonstrate:




  • Leadership.

  • Initiative.

  • Tact and capacity to co-operate and work harmoniously with civilian and military personnel of different NATO nations.

  • Reliability.

  • Trustworthiness, discretion and high sense of responsibility.


SECURITY CLEARANCE LEVEL



The applicant must be eligible for a NATO Secret security clearance.



WORKING ENVIRONMENT



The CSO operates in an international, dynamic, multi-cultural environment. The functions require occasional business travels to NATO and involve irregular office hours. The CSO is a non-smoking office environment.



EMPLOYMENT TERMS AND CONDITIONS



The position is at level A-3 on the ABCL NATO grades scale, it will read grade 17 on the revised salary scale to be implemented further to the instructions of the North Atlantic Council (NAC). The starting basic monthly salary will be Euro 7.931 (2021 salary value, subject to future adjustments in accordance with NAC decisions), exempt from income tax. Specific allowances may apply, depending on personal circumstances of the incumbent.



NATO International Civilian employees benefit 30 days of annual leave, life and medical insurance, and a retirement pension plan; expatriated Staff also benefits an expatriation allowance, educational allowance for dependent children and biennial home leave.



In accordance with the NATO Civilian Personnel Regulations, the successful candidate will be offered a definite duration contract of three years, which may, on conditions, be followed by another contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period subject to the agreement of the national authority; the maximum period of service in the post as a seconded staff member is six years.



Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations in force at the date of the contract.



The appointment is subject to the receipt by the CSO of a security clearance (provided by the national Authorities of the incumbent) and to the delivery of a certificate of medical fitness by the CSO Medical Advisor.



APPLICATION PROCEDURE



Only nationals of the 30 NATO member countries can apply for this position.



Applications must be submitted as follows, as applicable:




  • For NATO serving civilian Staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager).

  • For all other applicants: [...] Selection Panel will evaluate the applications. Applicants who pass the initial screening by the Selection Panel will be invited to attend an interview with the Selection Panel via video teleconference (tentative dates 5 or 6 May 2021). Shortlisted candidates will be asked to provide educational qualifications certificates.



    Notes: NATO as employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply. According to the NATO Civilian Personnel Regulations, Staff members are appointed on the condition that they are over 21 and under 60 years of age at the time of taking up their appointment. However, appointment may be offered to candidates of 60 years of age or more provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65.

Branch Head, Personnel, Administration and Logistics

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