Job Description

Strategy & Leadership

  • Member of Senior Management Team of ChildFund Indonesia to take lead on strategic direction, plan and any organizational management matters (pro SMT Charter)
  • As the key person of Finance matters on supporting organization to execute organizational direction and decision
  • As the role model of the organization in living out ChildFund values and mission

Finance Management

  1. Responsible for managing the day-to-day activities of the Finance Unit, to ensure financial function is organised; projecting professional financial management and efficiency; and produces complete and accurate financial and management accounts.
  • Responsible for managing any types of funds that are managed by ChildFund (PEF, Working Fund, project funds and other funds) including supervising finance personnel associated to the funds;
  • Provide technical and management guidance to staff on day to day operations of the Finance Unit;
    • Ensure that appropriate systems and internal controls are implemented and maintained;
    • Ensure each finance staff (both in Country office and field sites) is fully equipped with related competency required
    • Ensure that non-finance staff are fully well informed and trained with Finance knowledge (including Financial & project administration policies, system & standard) that support them on doing their roles smoothly and appropriately
    • Ensure effective training and implementation of the ChildFund accounting system process;
  • Coordinate with HR to Ensures timely preparation & disbursement of staff salaries, allowances and regulatory requirements (e.g. taxes, pensions)

  1. Responsible for monitoring and compliance for ChildFund Financial Management Policies and Procedures Manual are being fully implemented
    • Verify financial transactions and ensure compliance with the ChildFund Financial Management Policies and Procedures Manual;
    • Coordinate and verify monthly and yearly closing of accounts and ensure accuracy and timeliness of financial reports;

  1. Provide direct support to the Senior Management Team on all matters of financial, which may include advice and recommendation on financial strategy for the organization.
  • Responsible to the development and improvement of existing Financial policies, systems, and practices for efficiency of financial operation as required
  • Analyse financial transactions, and provide financial analysis for management decision making

  1. Ensure effective use of resources across the programme which may include preparation of budgets, management of cash and bank books, development of timely management information and budget monitoring.
    • Review and update annual budgeting guidelines;
    • Review standard cost for budgeting purposes;
    • Responsible in budget development process in coordination with all related personnel;
    • Review and consolidate budget proposals submitted by division head, zonal manager and project coordinator for further review and approval processes by management;
  • Oversee the availability of funds and manage the cash flow;
  • Ensure availability of up to date financial information including accurate budget monitoring;
  • Review and present the financial performance for SMT;
  • Review overall financial reports on monthly basis to ensure accuracy of the financial information;
  • Verify the correctness of inventory and Plant, Properties and Equipment (PPE).

  1. Responsible for development of internal & external financial reports and coordinate external and internal audits of the organization.
  • Ensure that all financial reporting requirements are being adhered to and met in an efficient and effective manner;
  • Review financial report, that include monthly report, quarterly report, donor report, semi-annual report and annual report, which may include the consolidate report amongst the projects;
  • Responsible of the Annual Financial Closing that include preparation of closing schedule and checklist, review closing checklist for all account and its supporting docs;
  • Review and post auditor’s adjusted journal entries;
    • Develop Term of Reference (TOR) of the External Auditor;
    • Facilitate internal and external audits and work with the team and auditors to ensure timeliness of the production of audit reports;
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