Terms of Reference for Consultancy Services (Firm)
County Engagement Modeling Process
The USAID-funded Kenya Investment Mechanism (KIM) is a five-year project designed to unlock $400 million in investment for key sectors of Kenya’s economy, including agriculture and energy, and for regional trade and investment opportunities under the Prosper Africa initiative. KIM addresses supply- and demand-related constraints for investment transactions and boosts the enabling environment (policy and regulations) to promote the flow of capital for business expansion. By mobilizing capital and building partnerships among stakeholders in the financial ecosystem, KIM supports USAID's overall goal of fostering broad-based, sustainable, and inclusive economic growth for Kenya.
KIM provides smart incentives and capacity building support to both business advisory service providers and financial institutions. These incentives are designed to create a sustainable ecosystem for businesses to access finance and investments needed to expand and grow. Business transactions are further supported by a diverse range of sustainable partnerships—with and among strategic businesses, institutions, government counterparts (county and national), and other development partners. These partnerships will lead to scaling and replicating creative approaches to unlock finance and investments, reduce risks of extending credit to the agriculture and energy sectors, and offer testing of innovative business models that can be scaled.
Kenya’s vision for a devolved system includes private sector growth at the county level. However,
this has been difficult for counties to achieve. While the constitution devolved authority to counties in 2010 for planning, financing, and implementing their own development, they continue to face challenges in implementation.
The United States Government aims to leverage its expertise and relationships to support county-level private sector solutions that will advance Kenya’s Journey to Self-Reliance (J2SR) and contribute to job creation, economic growth, and expanding tax revenues in Kenya’s secondary cities and rural areas. KIM has focused its enabling environment efforts on facilitating county-level reforms that will unlock specific investments, beginning with a successful pilot approach in Makueni County.
Purpose, Scope, and Deliverables of the Assignment
The objective of the assignment is to document a process for working with counties on enabling environment reforms—using KIM’s work with Makueni County as a model—to develop a methodology for future engagements with county governments that is in alignment with USAID’s Journey to Self-Reliance (J2SR) policy. KIM seeks to create a how-to guide that includes lessons learned for future county engagements to identify specific investment opportunities and incorporate enabling environment reforms that target unlocking capital.
Scope of Work
Under the guidance of KIM, the firm will develop a concise overview of processes, procedures, and decision points to guide future engagement with county governments on Business Enabling Environment activities, leveraging KIM’s experience on the Makueni County/Kalamba Fruit Factory initiative as well as the firm’s own experience working with counties.
• Undertake a rapid assessment of all steps KIM initiated with Makueni County and other stakeholders under the pilot.
• Conduct interviews with KIM staff, Makueni County officials, and private sector actors involved in the pilot to identify processes and activities that worked well in addition to those that could be improved.
• Identify additional activities that should have taken place, and/or stakeholders that should have been consulted, if any.
• Develop a structural outline and checklist detailing the recommended process, decision points, and areas for stakeholder engagement for future county-level BEE interventions. (two- to three-page)
• Present the proposed recommendations to at least two other counties, documenting and incorporating their feedback into the final recommendations.
• Collaborate with KIM’s Communications Manager to develop a success story, white paper, or other communications piece (exact format to be determined in consultation with KIM) based on insights uncovered during the assignment.
• A final report that consists of:
o A two- to three-page rapid assessment report highlighting all steps KIM initiated with Makueni County and other stakeholders, including processes and activities that worked well in addition to those that could be added or improved.
o A one-page graphic on the recommended process for county investment and policy engagements;
o A maximum two-page (preferred one-page) document detailing process flow and checklist engagement requirements;
o A one-page outline for a county engagement (co-created) work plans; and
o A maximum three-page report on lessons learned and other process improvement recommendations.
• Conduct presentation sessions at two other counties on the county engagement methodology checklist.
• Success story, white paper, or other communications piece (exact format to be determined in consultation with KIM)
Duration of Service
The work is expected to begin at the earliest date available, with consideration of the upcoming holidays. Respondents should include an estimated start date and timeline (i.e. number of days required to complete the assignment) in their proposal.
Interested firms must submit a proposal with examples of similar engagements undertaken previously and the results achieved. The proposal must include detailed CVs of the team members proposed to implement the assignment, an estimated timeline (i.e. number of days required to complete the assignment), and a quotation of the applicable fees (tax inclusive). KIM is obliged by the Kenyan tax authorities to withhold taxes on service fees as well as any applicable VAT. Tenderers are advised to ensure that they have a clear understanding of their tax position with regard to the provisions of Kenyan tax legislation when formulating their financial proposals.
NOTE: Palladium reserves the right to award or not award the assignment at the direction of USAID.
Required qualifications and experience of the firm:
• A duly registered consulting firm with a minimum 5 years of experience in workflow management, procedural management, and problem-solving
• Demonstrated knowledge of county government administration, budgeting, and procedures for passing policies and regulations
• Demonstrated understanding of the political economy of Kenyan counties and the investment landscape
• Prior USAID Prosper County consulting experience highly desired
• Team members must possess:
o A background in Business Management, Law, Policy Development, or a related field relevant to demonstrate capability to complete this TOR
o A minimum 3 years of relevant work experience
o The ability to relate to senior officials and work with a multitude of stakeholders
o Strong English verbal and written communications
The successful tenderer will be selected through an evaluation of the technical proposal in line with the attached Technical Evaluation Criteria Form in Annex 1. The financial offers of those tenderers reaching a minimum score of 45 will be evaluated to generate an overall assessment for review and selection by KIM’s procurement committee.
Inquiries should be submitted to: email@example.com. To be considered, your proposal referencing “County Engagement Modeling Process” must be addressed to: firstname.lastname@example.org and received by Sunday, 13 December 2020, at 23:59 hours, EAT (UTC +3).
The Palladium Group:
Palladium is the implementing organization behind KIM. As a global leader in the design, development, and delivery of Positive Impact, Palladium creates enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental, and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved—and is committed to continuing to improve—economies, societies, and most importantly, people's lives.
ANNEX 1: TECHNICAL EVALUATION CRITERIA FORM
RFP: County Engagement Modeling Process
Name of Tenderer:
Criteria for Assessment
1. Corporate experience; Marks -25
-Examples of similar work involving or related to workflow management, procedural
management, and problem-solving10
-Demonstrated knowledge of county government administration, budgeting, and
procedures for passing policies and regulations 5
-Demonstrated understanding of the
political economy of Kenyan counties and the investment landscape 5
-Understanding of what KIM is expecting from the work 5
2. Methodology and workplan; Marks- 20
-Local presence or track record working with official assignments at
the county level 10
-Relevance of the methodology proposed to successfully complete
this assignment 5
-Adequacy of the workplan, including key deliverables and timing 5
3. Technical experience of proposed staff; Marks 15
-Years and relevance of professional experience 10
-Evidence of ability
to relate to senior officials and work with a multitude of stakeholders 5
Any other Comments: Minimum score required 45