Executive Assistant (Bilingual)

Spirit Omega Inc. (Montreal QC, Canada) 14 days ago
Remote Friendly Administrative North America Contract

Job Reference # 130084

Company Overview

Do you want to work with one of Canada’s top companies represented by an award-winning staffing agency? Look no further and join the Spirit circle today!

Our client is one of Canada's leading professional services firms, provides audit, tax, enterprise risk, consulting, and financial advisory services through more than 10,000 people in 50 offices is seeking a Executive Assistant Bilingual (Work remotely!)

What's in it for you?

  • Work with one of Canada's "Top 100 Employers," with possibility of extension or permanent placement.
  • Length of Assignment: 4 months and this position starts in May 17, 2021.
  • Schedule: Hours of work are a regular 40-hour work week, Monday to Friday.
  • Work Location: Montreal (Remote work arrangements in response to COVID-19)
  • Competitive Compensation and Benefits.
  • Representation by an award-winning staffing agency that takes pride in our personalized approach to staffing, ensuring you are a valued member of the team - not just a number

Job Description:

The role of the Executive Assistant is to provide administrative support, typically for three to five Partners and/or Directors. The successful candidate is expected to work alongside their Partners to proactively support their day-to-day needs and management of the service area. The incumbent must be detail oriented, anticipatory, organized and able to work independently in a fast-paced environment while managing confidential information.

Key Accountabilities:

  • Provide excellent administrative support to firm Partners and/or Directors including calendar management, meeting support, travel arrangements, drafting correspondence and emails with a high level of discretion and confidentiality
  • Provide streamlined and focused client lifecycle support such as expense reporting and billings
  • Coordinate and attend internal/external meetings as requested to document action items for independent follow up
  • Support the agile workplace including location and reservation of appropriate space and other required resources
  • Represent the Partner in a professional and confident manner, in both written and verbal communications, internally and externally
  • Handle work-related matters on behalf of – and alongside – the Partner, some of which are highly confidential in nature
  • Anticipate business and client service needs, demonstrating resourcefulness and critical thinking
  • Actively develop knowledge of our external clients (i.e., market intelligence) in order to enable high-quality client deliverables and focus on proactively enhancing service excellence
  • Work collaboratively with other support teams in Business Operations, leveraging appropriate firm resources to manage, own and minimize administrative tasks for the Partners
  • Other duties as required.

Must Have Qualifications

Experience and Education:

  • Minimum 5 years of customer service and/or administrative experience in a professional, customer-service driven and fast-paced environment
  • Exceptional commitment to client service and continuous improvement
  • Ability to deal with highly confidential information; diplomacy, conciliation and discretion are all vital in this role
  • Demonstrated aptitude to prioritize tasks based on comparative importance and urgency
  • Ability to work with minimal supervision and direction
  • Excellent verbal and written communication skills
  • Strong attention to detail
  • Effective decision-making ability
  • Excellent interpersonal skills and a demonstrated ability to build effective relationships and work collaboratively in a team environment
  • Advanced-level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat
  • Bilingualism (English and French), written and spoken, is an asset
  • If this position is classified as safety risk sensitive, you must also be able to pass pre-access drug & alcohol testing.
  • Successfully pass a criminal background check.
  • Authorized to legally work in Canada (eligible to work in the country for the duration of the assignment.

CLOSES May 10, 2021 OR SOONER IF A SUCCESSFUL IS CANDIDATE IDENTIFIED - APPLY ASAP

Kindly submit your resume in Word format and ensure your work history includes the Month/Year for every employer.

We thank all applicants for applying, however only those considered for an interview will be contacted directly

Looking for more opportunities? Check out our website at [...] see a posting that suits you? Apply to our "General Application" and our recruiters will get in touch when they have a job that fits you!

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Executive Assistant (Bilingual)

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