Executive Assistant Markets

JPMC Candidate Experience page (Paris, France) Publié il y a 8 heures

Core Responsibilities:

· Advanced, proactive diary management, facilitating swift set-up of client meetings

· Complex, high volume email management (where applicable)

· Client facing position, internal and external client handling.

· Gate keeping both in person and over the phone

· Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm

· Meeting, conference calls, telepresence set up - internally and externally

· Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries

· Management of expense processing through Concur, reimbursement, personal amounts owing and account reconciliations

· System functionality expert - utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management

· Become integral part of business, understand group priorities and Banker expectation

· General administration duties (Room bookings, filing, photocopying)

· Partnership with assistants across the CIB group to provide coverage for absence where necessary.

Essential skills/experience:

· Professional client handling and relationship building with all clients and cover groups

· Full competency in diary management, can apply good judgment and has an understanding of competing priorities

· Strong, executive communication style

· Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time

· Can demonstrate pro-activity and ownership within a role

· Strong technical capabilities

· Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately

· Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers

· Exhibits a positive, common sense, constructive attitude to drive senior management schedule and help manage time effectively

· Is flexible, willing and open to change

· Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion

· Has a high level of attention to detail and delivers high quality results

· Has an understanding of the culture of Investment Banking and the Corporate Bank

· Is a team player who can build networks and work in partnership - solution orientated

· Is driven and can manage expectations through communicating proactively and often across different hierarchies

· Can quickly grasp the political landscape and key people within the organization

· Has potential to act as a role model to their peers e.g. lead by example

· Bilingual: Excellent French & English.

Executive Assistant Markets

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