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Executive Assistant (FTC)

26 days ago: jobs2web

Job Description

INTRODUCTION

Founded in 1856, Burberry today remains quintessentially British, with outerwear at its core. Digital luxury positioning and intensive focus on design innovation, quality and heritage icons ensure continued brand purity and relevance globally across genders and generations. Burberry believes that in order to be a great brand it must also be a great company and constantly leverages the energy of its compassionate and creative thinking culture to continually innovate and drive the brand forward. Headquartered in London, Burberry is a design, marketing and retail led business with a global reputation for innovative product design, digital marketing initiatives and dynamic retail strategies.

JOB PURPOSE

This is a Maternity Cover role for approximately 12 months to provide executive administrative and organizational support to the Chief Information Officer, to ensure they are fully supported, ensuring smooth and efficient running of their team and assisting the department. You will act on behalf of the CIO to take action and decisions in agreed areas of responsibility

RESPONSIBILITIES

  • Through a good understanding of the department priorities and those of the CIO, is able to proactively manage requests and workload.
  • To act as a “gate-keeper” of the CIO’s agenda and inbox and to take decisions accordingly, while prioritizing the needs of the business.
  • Extensive Diary Management – daily management of scheduling & rescheduling appointments, communicating to attendees, flexible approach to changing schedules, ensuring appointments are met and correct facilities have been booked for both internal and external commitments.
  • Extensive travel bookings and yearly planning – Applying for necessary visas for travel.
  • Completing expense reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets for IT leadership team.
  • Maintaining required records for the CIO and department.
  • Purchase Order Management and system admin support as required.
  • Producing and maintaining general correspondence to both internal and external stakeholders.
  • Maintain confidentiality and discretion at all times.
  • Pro-actively coordinate and/or lead ad hoc projects.
  • Management of the IT floor logistics.
  • Attend relevant IT leadership meetings, taking notes as requested and sending these out to attendees.
  • Support the PAs within the department to ensure alignment with the through of the executive team. Act as team lead to coordinate and manage wider IT PA team. Driving agreed behaviours and ways of working.
  • Align with relevant EA’s across the business on a regular basis.
  • Act as the external face of the Office of the CIO.

PERSONAL PROFILE

  • Previous experience of working as a PA to Senior Executive.
  • Highly computer literate, particularly in Word, PowerPoint, Excel and Microsoft Office Suite ( SharePoint, Teams & One Drive)
  • Strong administrative skills.
  • SAP knowledge is desirable.
  • Excellent written and spoken English. Other languages would be an advantage.
  • Strong problem solving skills; proactive and confident in taking initiative
  • Ability to be very flexible and to re-prioritize.
  • Exceptional organisational skills and a self-starter.
  • Excellent communication and interpersonal skills
  • Able to establish and build partnerships at senior management level
  • Able to handle multiple assignments while showing diplomacy and efficiency in a highly pressured environment.
  • Ability to act quickly to last minute requests and changes
  • Able to work autonomously

INTRODUCTION Founded in 1856, Burberry today remains quintessentially British, with outerwear at its core. Digital luxury positioning and intensive focus on design innovation, quality and heritage icons ensure continued brand purity and relevance globally across genders and generations. Burberry believes that in order to be a great brand it must also be a great company and constantly leverages the energy of its compassionate and creative thinking culture to continually innovate and drive the brand forward. Headquartered in London, Burberry is a design, marketing and retail led business with a global reputation for innovative product design, digital marketing initiatives and dynamic retail...