Job Description

Job Description

Aon is looking for an Executive Assistant

As part of an industry-leading team, you will help empower results for our clients by delivering innovative and effective solutions supporting Riks as part of Aon’s Origination Group,  in New York, NY.  As an Executive Assistant, you will report directly to the Executive Assistant’s Team Leader and support producers and sales leadership.

Your impact as an Executive Assistant

Job Responsibilities:

  • Prepare presentations and charts in PowerPoint, Word and Excel and takes care of all administrative duties (typing, faxing, scanning, photocopying, etc.)
  • Communicate in person and through correspondence with high level contacts inside and outside the company such as clients, markets and senior leadership.
  • Maintain good client relationships by directing calls and service inquiries to proper parties, both internally and externally, and take accurate messages.
  • Compose and type correspondence, memos, presentations, policy wordings, confidential materials, etc. as and when required.
  • Schedule and coordinate meetings, conference calls, and other executive events. Inform attendees of function dates and times, reserve meeting space, provide the appropriate equipment/materials and hospitality services as needed in these meetings such as catering and submitting visitors names to Aon Receptionist.
  • Make travel arrangements for team, utilizing the in house travel agency and obtaining appropriate travel authorizations.
  • Prepare Travel and Expense Reports.
  • Read and route incoming mail.
  • Maintain and manage calendar in Microsoft Outlook, including heavy coordination of travel arrangements and itineraries.
  • Initiate, establish, and communicate department meetings.
  • Maintain database information, such as mailing lists, market lists, etc. in applicable format.
  • Assist in research, testing, and/or implementation of revised policies and procedures.
  • File correspondence and other records.
  • Assist the team with record keeping (attendance and time tracking)
  • Undertake various duties as assigned.

You Bring Knowledge and Expertise

Required Experience:

  • Strong PC skills including Word, Excel, PowerPoint
  • Excellent customer service skills and exceptional attention to detail
  • Strong communication skills – verbal and written
  • Demonstrates discretion on highly private and confidential matters
  • Highly organized, with strong multi-tasking skills, strong attention to detail.


  • High school diploma or equivalent.

We offer you

A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Our Colleague Experience:

From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day.  They make a difference, work with the best, own their potential, and value one another.  This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility. To learn more visit Aon Colleague Experience .

About Aon:

Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.

Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status.  Aon is committed to a diverse workforce and is an affirmative action employer.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Category: Administrative & Support Services
Location: United States, NY, New York
2/14/2019 14:56:14

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