Job Description

Executive Assistant
Category:
Location: Toronto, Ontario, Canada
Office Support Lead ( Manager)- Toronto - LexisNexis Canada
Full time
Basic Job Function :
This position exists to oversee/lead the daily facility and office services operations and employee communications for assigned location. Develops and maintains on-going relationships with all required business units to facilitate workflow requests, support, initiatives, etc. Additionally, this position will monitor Admin team performance and provide administrative support to the Canada CEO and some of the Senior Leadership Team.
Accountabilities
1. Oversee office support service functions, to ensure effective day-to-day operations of facility.
2. Liaison for employee-related communications and policy understanding and implementation. Support the development of executive communications and presentations.
4. Support internal customer, including management to ensure their needs are being met with high performance and proficiency in all projects as needed, including office services coordination, facility related tasks, general office assistance, town halls, office supply and inventory, other tasks assigned, etc.
6. Keep Management informed of potential issues or concerns with facility. Identify, communicate and recommend solutions.
7. Partners with other resources on space management and move facilitation.
8. Develops professional relationships with all business partners. Solves problems and is able to recommend alternative solutions partnering with other resources as needed.
9. Proactive and professional in handling routine and non-routine internal/external customer calls/inquiries, requests, vendor relations, etc. as assigned.
10 Schedule appointments and maintain calendar of executive supported ensuring effective use of time management.
11. Arrange business travel and on/off-site meetings or conferences. Complete expense reports.
12. May participate in meetings and/or conferences and take and transcribe minutes of meetings.
Qualifications :
1. Bachelor's Degree or equivalent experience. Degree in Business, Marketing, Communications, English, Public Relations or Journalism a benefit.
2. Minimum of four years of business experience, preferably in a complex corporate environment.
3. Experience developing communications and Executive presentations
4. Must have excellent written and verbal communication skills and the ability to effectively collaborate across all levels of the organization.
5. Previous experience with operational expense management.
6. Proven success at adapting to change.
7. Strong organizational, prioritization, delegation and problem solving skills
8. Strong customer service orientations and interpersonal skills.
9. Ability to oversee daily operations of assigned location, including providing coaching and feedback to team members.
10. Facility coordination experience and the ability to provide facility occupancy support and services to business.
11. Proven ability to accomplish a wide range of tasks while working under the pressure of meeting deadlines.
12. Proficient in Microsoft software applications with emphasis on Word, Excel and PowerPoint.
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