Job Description

Job Description and Qualifications

POSITION SUMMARY
 
The recepitionist will be responsible for clerical and front office task in our Pune office. The main role is to greet the external and internal stakeholders, handle the incoming phone calls, spend maximum time at the front desk and provide general administrative and clerical support as an when required – this could include security and housekeeping staff.
The individual will be closely working with the Administration Head and will be supporting the admin team in coordination.
 
PRINCIPAL DUTIES AND RESPONSBILITIES
 
 

  • Greet new joinee’s ,internal stakeholders, clients and visitors with a positive and professional attitude.
  • Assisting external stakeholders to the meeting rooms and updating the concerned personnel
  • Receiveing calls at front desk and transferring calls as necessary
  • Taking and ensuring messages are passed to the appropriate staff member on a timely basis.
  • Day to day admin work-like handling of stationery,forms, report and courier parcel and bills management
  • Monitor visitor access and maintain security awareness
  • Provide general administrative and clerical support    
  • Maintaining the data which is part of crisis management
  • Ensuring the biometric enrollment of new joiners
  • Preparing daily and weekly reports of activities performed and sharing with supervisor
  • Cordinating and ensuring the smooth execution of temporary card allotment to visitors during recruitment process
  • Maintain safe and clean reception area by complying with procedures , rules and regulations.
  • Ready to extend support based on the business requirements.
 
 

SKILLS

 
 
  • Professional presentation
  • Verbal and written communication skills in English. Knowldege of other languages is an advantage.
  • Should have customer service orientation skills
  • Focused and have an attention to details
  • Good in information management
  • Multi- tasker and proactive approach
 
 

EDUCATION AND EXPERIENCE

 
 
  • Graduate /Bachelors degree with 5- 7 years of experience in releated field
  • Competency in Microsoft applications including Word, Excel, and Outlook
  • Experience with administrative and clerical procedures.
  • Demonstrates experience of working within a dynamic, flexible and fast paced environment with a high work ethic.
  • Ability to work well under limited supervision.
  • Preferrable if they have experience working in a global company.
 
 

COMPETENCIES

 
 
Integrity Upholds the highest ethical standards, avoiding conflicts of interest.
Communicates with respect and honesty.
Deliver SafetyConsistently prioritizes safety in words and actions to protect self, others, and the environment.
Passion to be the best Drives toward the goal of being the best in the industry in all aspects of their work.
Positive AttitudeTakes on new opportunities and tough challenges with a sense of ownership, energy and urgency
 

WORKING CONDITIONS

 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 

AIR PRODUCTS VALUES

 
All Air Products divisions are committed to the effective use of the Air Products Values.  It is important that all employees understand and utilize these values when performing the duties of his/her position.
 
QUALITY 
Quality encompasses all aspects of AP’s business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system.  All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.
 

DISCLAIMER

 
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
 
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 
 


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