Job Description

This position is a dual function role covering the PMO Coordinator/ Administrator and Team secretarial duties within the Industrial Technologies Division. The PMO Coordinator/Team Secretary assists in the day-to-day running of the Project Management office in our Industrial Technologies Division. This role supports the Division Manager, Project Directors/ Managers and staff within the Industrial Technologies division in providing the full Project Delivery lifecycle, maintaining records and providing regular and ad-hoc reporting. The role provides Quality Assurance support with regard to processes, documentation and supports customer satisfaction initiatives. The role also assists in the management and supervision of key initiatives and programs supporting the strategic objectives of the division and organisation, particularly around standardisation, accreditation and business processes.

Duties & Responsibilities :
• Responsible for recruitment and appointment of successful candidates for positions
• Maintenance of all staff’s leave records and responsible for leave administration
• Responsible for attendance checking, checking of time-sheets for overtime claims, updating of information online, etc
• Responsible for foreign employees’ matters such as work pass application, etc.
• Responsible for payroll matters and submission to Government & Statutory bodies
• Responsible for employee’s welfare & employee relations programs
• Responsible for all training-related matters, and ensure that training administration is in compliance with ISO guidelines
• Responsible for all internship & scholarship matters
• Responsible for the stationery of HR Department, and consolidate department’s stationery order to Admin Department on a monthly basis
• To cover duties for HR team members as and when required
• Any other HR projects and duties as and when assigned by HR Manager

Key Skills, Qualifications & Education:
• Diploma holder in Human Resources or equivalent in related disciplines
• Excellent communication skills, both written and spoken English
• Strong Microsoft Office skills; able to manipulate data in spreadsheets
• Experience working with Microsoft Project is desirable but not essential
• Strong relationship building skills

Key Attributes:
• Professional and positive
• Successful customer-facing practices
• Diligent, with great attention to detail
• Ability to cope successfully under pressure and with shifting priorities
• Excellent collaborator
• Self-motivated and self-sufficient
• Effective communicator at all levels
• Team player, able to work on own initiative
• Assertive, adaptable and creative
• Analytical
• “Can-do” attitude, willing to go the extra mile


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