Individual Consultant- Human Resources Alignment, Bangkok (Thailand country office)

1 day ago: United Nation Population Fund

Job Description

Individual Consutancy Announcement -Human Resources Alignment 

CLOSING DATE: 30 January 2017 (5:00 pm Bangkok time)

DUTY STATION: Bangkok (Thailand country office)

DURATION: February 2017 – April 2017 (maximum 50 working days)

ORGANIZATION UNIT: UNFPA Country Office, Bangkok, Thailand

Purpose of consultancy:

To assist the Country Office Management of the UNFPA Thailand (Malaysia) in the alignment of its human resources capacity with the 2017-2021 Country Programme Document (CPD). This consultancy will be comprised of 2-parts, the main exercise being the development of HR alignment proposal for Thailand Country Office followed by a brief exercise of developing options for Malaysia Country Office, given its new programme development.

.Currently, the Thailand Country Office Representative acts as Country Director for Malaysia Country Office per inter-agency policy of 1996, stipulating that a respective UNFPA Resident Representatives act also as Country Directors of neighbouring country offices and UNDP Resident Representative as UNFPA Resident Representative. Thus UNFPA Thailand Resident Representative currently acts also as Country Director for UNFPA Malaysia country office, and the country office programme is managed from Thailand.

Thailand Country Office is undergoing a major transition not only due to the new country programme that will start 2017 but also with the diminishing resources that is affecting all UNFPA country offices. Thus it is uncertain whether the post of a Representative and/or international staff would remain. As such, the management arrangement of Malaysia Country Office would need to be rethought as well, especially as it will develop its new country programme (starting 2018).

In this context, the consultant will specifically provide strategic advice/guidance and share best practice on: 
Part 1 – Thailand CO Human Resources Alignment (70% of total work)
• overall balance/structure/functions/types of contracts/posts to meet the programme requirements;
• how organizational support should be provided to staff during the transition process (including support for staff members who leave the organization);
• overall human resource management;
• development of few options for the future structure of the office where the international representative post is uncertain.
Part 2 - Malaysia CO structural options (30% of total work)
• development of options for Malaysia CO, reviewing its function within the context of its new country programme as well as the office restructuring of the Thailand Country Office.

Scope of work:

(Description of services, activities, or outputs) Under the overall guidance and supervision of the Country Director (ai), and in close consultation with the UNFPA Country Office Management together with the UNFPA Representative ai APRO Human Resources Strategic Partner Advisor, Programme Specialist the HR consultant will:

1. Identify the competencies and staff skill mix needed for the next five years based on the final draft Country Programme Document (CPD), and to the extent available and possible, Country Programme Action Plan (CPAP) or its equivalent taking into account future comparative advantages of UNFPA based on the current and possibly adjusted capacities of UNFPA and other objective factors;
2. Conduct an analysis of the existing staff capacity and compare it with the competency requirements for the new CP to facilitate identifying capacity gaps (both Thailand and Malaysia);
3. Review the representational role currently performed by UN RC/UNDP RR who is the UNFPA Representative ai (vis a vis Country Director ai of UNFPA Thailand & Malaysia);
4. Evaluate the workload distribution and match it with the post requirements
5. Conduct one on one, as well as group discussions in conducting the aforementioned activities, including discussions  with the UNFPA Representative ai, UNFPA Regional Office of the Asia Pacific to safeguard transparent and consultative process
6. Propose few options of Office Organograms (Thailand and Malaysia) that is suitable to effectively deliver the 2017-2021 CP, with post titles, post numbers, grades, brief post profiles and reporting lines; respecting the 70/30 ratio of activities versus staff costs
Part 1 – Thailand CO Human Resources Alignment
o Few options would be requested given current special circumstance of the office whereby the presence of international representative post or its equivalent is under consideration
o Conduct a cost calculation and statistical analysis of impact on staffing structure in the Country Office
o Draft the accompanying job descriptions for each post;
o Propose how to implement the transition to the new office structure, incl. development of communication tools, timeline and other change management initiatives;

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