Job Description

About BDO:

BDO is the largest mid-market professional service provider globally, with the depth and breadth of services and expertise to deliver on all of our clients’ needs. At BDO, exceptional client service underpins our belief system and all aspects of service delivery to our clients. Our culture is collaborative and personal, and we recognise that to deliver exceptional service, we must provide an empowering and flexible environment for our people.

Current Opportunity:

BDO Migration Services is an incorporated immigration legal practice which specializes in all aspects of Australian immigration and nationality law for corporate and private clients.

The Migration Services team consults with publically listed, private and government organisations spanning multiple industries and countries to ensure that appropriate controls and processes are in place to secure clients strategic and operational objectives.

The role of the Executive Assistant is to work closely with the Principal and administration staff to provide effective and efficient administrative support to the Migration Services team.

Duties and Responsibilities:

• Effectively coordinates and manages the diary of the Principal.
• Screening telephone calls, enquiries and requests, and handling them when appropriate.
• Email management, including drafting emails on behalf of the Principal.
• Reply to correspondence on behalf of team and Principal, and drafting of correspondence.
• Assist the Principal and/or Senior Staff with meeting preparation including providing relevant information/documentation.
• Assists the Principal with follow up of action items following external and internal meetings.
• Incoming and outgoing mail.
• Coordinate and manage travel arrangements.
• Marketing support - tagging clients, maintaining client lists, bulk mail outs.
• Input timesheets and manage expense claims for the Principal.
• Maintaining office systems, including data management and filing of all client correspondence.
• Preparation of conflict checks
• Reporting - WIP, productivity, debtors (as required).
• Arrange meetings, including booking rooms, catering, tele/video conference facilities.
• Meet and greet clients, as required.
• Provide financial administrative support, including billing.
• Organisation of both internal and client events.
• Project work, as required.
• General administration duties, as required

Qualifications, Skills and Experience Required:

• 3 years Administration/Paralegal/Legal Secretary/PA or EA experience within a professional services environment.
• A minimum of 3 years word processing (and digital transcription) experience (75 wpm+)
• Experience working in a professional services environment
• Sound understanding of corporate immigration and related visa categories
• Is able to manage work autonomously to the relevant level, and is proactive in seeking out answers or further advice where required.
• Has a strong client service ethic with colleagues, internal and external contacts, and goes the ‘extra mile’ to commit to excellence, sets and achieves high standards.
• Is able to prepare own work plan and prioritise effectively, prioritising the important as well as the urgent.
• Adapts to changing workloads, deadlines and developments and maintains composure; helping others to do the same.
• Communicates clearly, concisely and accurately in all verbal and written communications, using appropriate business language.
• Advanced knowledge of Microsoft Office suite.
• Advanced knowledge of Leap Migration Manager.

What we will offer you:

In addition to an industry competitive salary package and a broad range of employee benefits, BDO offers a culture that emphasises career growth, professional development, collaborative culture, workplace flexibility and global opportunities.

To submit your application please click Apply Now!

Recruitment Agencies - thank you for thinking of us, however we do endeavour to fill our opportunities through direct channels wherever possible. If we find that we do need agency assistance, we’ll be in touch.

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