Assistant Manager Facilities

Serco (Ontario, Canada) 2 days ago
Remote Friendly Other North America Full-time
Position Description
Purpose of the
+ Responsible to lead and deliver large client and contract-driven operational changes/assigned special projects and accountable for ensuring the successful delivery of the Driver Examination Services (DES) contract and Serco Canada Inc as a whole.
Primary Duties and Responsibilities:
Facilities Management:
+ Liaise with landlords and building management on rental matters as directed by the Manager Facilities & Occupational H&S.
+ Prepare construction cost estimates for leaseholds improvements.
+ Responsible for overseeing the activities of contractors working within the building either as representatives of the building itself or tenants operating within the buildings.
+ Prepare SOW and manage interior building renovations projects as directed.
+ Support both the review of lease offers to ensure contractual compliance and the negotiation of terms and conditions as required.
+ Provides direct oversight for Technical, Maintenance and Building activities within the facilities budget to ensure compliance.
+ Supports the standard operating procedures for facilities maintenance.
+ Identify safety hazards within the building and incorporate the remediation of such hazards to ensure that the building's staff and occupants work in a safe environment. Implement, administer, and coordinate safety training program.
+ Administration of invoices from vendors and contractors as required, including processing of all incoming utilities and renovation invoices
Operations
+ Assists in the monitoring lease expiry dates, liaises with landlords, and organizes installations and other services for all DriveTest locations including travel points and the Support Office.
+ Coordinates moves, organizes movers, and arranges for the movement of furniture and equipment and for a variety of services such as telephone and hydro.
+ Coordinates purchasing requirements as directed.
+ Attends management meetings, on behalf of the Manager Facilities & Occupational H&S.
+ Manage the continuous improvement initiatives and operational efficiency gains
+ Assists in the supervision contractors and third parties as required.
Health & Safety:
+ Ensure that compliance of all laws and guidelines are met as they relate to the operation of the building's infrastructure. Responsible for alerting management of building discrepancies.
+ Ensures compliance with management responsibilities and participates in the establishment and implementation of processes to identify and eliminate or reduce risks to the safety of Support Office staff and the public.
+ Ensures that department staff are in compliance with the processes provided for their safety and encourages reporting of any hazards, impacts and risks of which they are aware.
+ Maintain all infrastructure and compliance documentation for the building including up-to-date building drawings and single-lines as well as documentation mandated for the purpose of maintaining regulatory compliance with Federal, Provincial or Local law.
+ Attends Office Workplace Health and Safety Committees as required
Qualifications
Qualifications:
+ Graduation from a recognized college or university. Facilities Management or related degree an asset.
+ Understanding knowledge of Real Estate operating costs and realty taxes.
+ Understanding of property management function and all phases of commercial leasing.
+ Comprehensive knowledge of maintenance processes.
+ Knowledge of budget preparation and accruals technique and the management of operating costs
+ Understands aspects of construction planning and execution
+ Knowledge of Building Design and Construction including architectural, electrical, structural and mechanical.
+ MS Project experience a benefit.
+ Critical thinking to identify problems, evaluate alternatives, and recommend effective solutions.
+ Skills / Experience
+ Preferred two to five (2-5) years related experience in Facilities/real estate setting. An appropriate combination of education, training and experience may be considered.
+ Possession of a valid Ontario Driver’s license and vehicle
+ Demonstrated verbal/written communication skills
+ Proven record of excellent internal and external customer service
+ Good written and verbal communication skills
+ Ability to work effectively with wide variety of individuals
+ Experience in managing commercial property and accounts
+ Experience performing regular inspection of facilities and equipment
+ Proficient with computer literate such as Microsoft Word, Microsoft Excel, Powerpoint
+ Competencies:
+ Effective communication skills and ability to work cross functionally within the organization.
+ Solid business and project management knowledge.
+ Excellent collaborative leadership and organizational skills.
+ Stellar internal and external relationship building skills.
+ Strong degree of integrity and judgment.
+ Able to effectively delegate authority as required.
+ Willing to take ownership for the outcomes of projects within scope of responsibility.
+ Strong planning, coordination, execution and analytical skills.
+ Proven ability to meet deadlines and changing priorities.
+ Other:
+ Comply with Serco Canada Inc. policies and procedures
+ Ability to work flexible and extended hours as required
+ Travel as required
Company Overview
Serco Inc. (Serco) is the Americas division of Serco Group, plc. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state and local governments, and commercial clients. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Headquartered in Herndon, Virginia, Serco Americas has approximately 8,000 employees and is part of a $4 billion global business that helps transform government and public services around the world. At Serco, our employees are our most valuable asset - we listen, respect and support them throughout their career at Serco. We invite you to become part of our dynamic team. Serco is an equal opportunity employer committed to diversifying our workforce (Race/ Color/ Sex/ Sexual Orientation/ Gender Identity/ Religion/ National Origin/ Disability/ Vets).
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ID _38807_
Recruiting Location : Location _CA-ON-Downsview_
Category _Facilities/Security_
Position Type _Full-Time_
Security Clearance _Criminal Record Check (CPIC); Fingerprint Criminal Record Check_
Telework _Yes - May Consider Occasional/Part Time Teleworking for this position_

Assistant Manager Facilities

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