Key responsibilities:

  • Handle corporate secretarial work for various fund projects including 80 plus Singapore or offshore companies/Limited Partnerships/VCC/Branch;
  • Draft Members’/Directors’ writing in resolutions for Singapore private companies/Limited Partnerships/VCC/Branch and registers to post/update into the minutes books of the entities;
  • Prepare AGM and EGM documentation for the private Companies;
  • Handle incorporation and striking off Singapore Private Companies and Singapore Branch;
  • Handle Shares Transfer and application of relevant Stamp Duty for Private companies with Inland Revenue Authority of Singapore (“IRAS”);
  • Handle various shares related transaction for fund structure, ie, Shares Allotment, Preference Shares Redemption, Profit Distribution, etc.
  • Prepare the lodgement of statutory documents with ACRA;
  • Update Statutory Records (i.e. Register of Members, Directors, Charges, Registers of Registrable Controllers and Register of Nominee Directors, etc.);
  • Assist in KYC related tasks/on-boarding process;
  • Issuance of share certificates, to complete physical filing from time to time;
  • Setting-up of CorpPass Accounts;
  • Organise, attend and chair the Board Meeting/IC Meeting, Members Meeting;
  • Review documents prepared by team members;
  • Provide guidance to team members;
  • Involve into billing process and Co Sec internal process/procedure implementation/enhancement.

Skills / experience:

  • 7- 8 years’ experience;
  • Good knowledge of Singapore Companies Act, corporate governance and procedure of various secretarial transactions;
  • Knowledge of fund structure is an advantage;
  • Good communicator and high attention to detail;
  • Proactive, problem solver, able to work independently and able to work with other as a team;
  • Ability to review and guide team members on secretarial related matters;
  • Ability to work under pace environment and multi-tasks;
  • Ability to liaise and work well with various stakeholders, ie. directors, banker, auditors, tax agent, investment manager, authority and etc.
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