Office Administrator

Miles (Vancouver BC, Canada) 13 days ago

Miles HR has a fantastic 25 hours a week temp to hire opportunity for an Office Administrator with a unionized Non Profit, located on Vancouver’s West Side.    Experience in documentation control, preparing for board meetings, data entry, a strong understanding of MS Office programs and Indesign or similar for quarterly newsletters is an expectation. A pleasant clear telephone manner, and ability to work independently, as well as with others is essential.

Duties include:

  • Perform office administrative duties
  • Prepare documentation packages for board meetings
  • Editing minutes of meetings
  • Database management
  • Book travel and accommodations for Executive board members and others as directed
  • Maintain inventory of office supplies
  • Provide clerical support to Executive board members
  • Compile articles for publications and produce quarterly newsletter using Indesign
  • Update and maintain website, social media and other forms of digital information
  • Reception
  • Other duties as required
  • Convenient West Side Vancouver location
  • 25 hours a week, Monday to Friday, 9-2 or 10-3, this is not a work from home opportunity


  • Minimum 4 years recent administrative experience
  • Office experience, minimum 55 words per minute typing
  • Proficiency with MS Office, Word, Excel, Outlook, Powerpoint
  • Experience with indesign or similar for newsletter production
  • Excellent ability to prioritize tasks
  • Proven ability to meet deadlines and calm working under pressure
  • Excellent communication skills both written and verbal
  • Exceptional organizational skills with high attention to detail
  • Dependable and professional
  • Required to maintain confidentiality
  • Work co-operatively and respectfully with others
  • Self-motivated and able to work independently
  • Take initiative

If you have the skills, experience, energy and passion we are looking for, we look forward to hearing from you.  Please apply today! 

Office Administrator

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