Office Administrator

Miles HR has a fantastic 25 hours a week temp to hire opportunity for an Office Administrator with a unionized Non Profit, located on Vancouver’s West Side.    Experience in documentation control, preparing for board meetings, data entry, a strong understanding of MS Office programs and Indesign or similar for quarterly newsletters is an expectation. A pleasant clear telephone manner, and ability to work independently, as well as with others is essential.

Duties include:

• Perform office administrative duties
• Prepare documentation packages for board meetings
• Editing minutes of meetings
• Database management
• Book travel and accommodations for Executive board members and others as directed
• Maintain inventory of office supplies
• Provide clerical support to Executive board members
• Compile articles for publications and produce quarterly newsletter using Indesign
• Update and maintain website, social media and other forms of digital information
• Reception
• Other duties as required
• Convenient West Side Vancouver location
• 25 hours a week, Monday to Friday, 9-2 or 10-3, this is not a work from home opportunity

Skills:

• Minimum 4 years recent administrative experience
• Office experience, minimum 55 words per minute typing
• Proficiency with MS Office, Word, Excel, Outlook, Powerpoint
• Experience with indesign or similar for newsletter production
• Excellent ability to prioritize tasks
• Proven ability to meet deadlines and calm working under pressure
• Excellent communication skills both written and verbal
• Exceptional organizational skills with high attention to detail
• Dependable and professional
• Required to maintain confidentiality
• Work co-operatively and respectfully with others
• Self-motivated and able to work independently
• Take initiative

If you have the skills, experience, energy and passion we are looking for, we look forward to hearing from you.  Please apply today!