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Local Office Administrator

31 days ago: Parsons Brinckerhoff

Job Description

Job Description
Be involved in projects with our Water & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach- and yours as a WSP employee. Come join us and help shape the future!
WSP is currently initiating a search for a Local Office Administrator  for our Austin office.
Duties and Responsibilities:
  • General office management (LOA) for a 10-person office to include Accounts Payable, facilities management, working with vendors, compliance with Corporate systems, policies and procedures, as directed by the regional Facility Administration Manager (FAM), and conveying those policies to local staff.
  • Administrative support for staff.
  • Management of office events & calendar for office to include visitors, use of conference rooms and equipment, and catering arrangements.
  • Space planning and facilities management, working with Senior Staff and FAM; point of contact with building management; liaison with HR and IT support for new hire onboarding.
  • Front desk and phone coverage; mail & deliveries.
  • Office point of contact for managed print service vendor; local point of contact for IT support.
  • Records management for electronic and hard copy project files; Iron Mountain records management.
  • Administration of Corporate Health & Safety policies and processes.
Talent is the essence of meeting our client’s objectives, goals and challenges.  If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.

Job Requirements
Minimum Qualifications:
  • Good to advanced working knowledge of Microsoft products.
  • Ability to multi-task and prioritize, and be a self-starter with minimal supervision, working directly with Senior Staff and Facility Administration Manager on both local and corporate initiatives.
  • 5 years’ office management experience required
  • Excellent writing and communication skills
Preferred Qualifications
  • Some college preferred but not required.
About WSP USA
WSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 7,000 people in 100 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa
WSP provides a progressive mix of benefits including medical, dental 401k and long term disability focused on a providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.  Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges, are you ready to get started? 
WSP USA is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity
The selected candidate must be authorized to work in the United States.
Relocation assistance is not available for this position.

Job Description Be involved in projects with our Water & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.   At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach- and yours as a WSP employee. Come join us and help shape the future!   WSP is currently initiating a search for a Local Office Administrator  for our Austin office. Duties...