Alibaba Group Office Manager Paris

Alibaba Group (Paris, France) Publié il y a 8 jours
Job Description

Corporate Admin Office Manager Paris

Location: Paris, France

Category: Integration - Administration

Educational Requirement: Bachelor

Job Description

Alibaba Group is actively expanding across Europe, North America, and Asia.

Alibaba Group’s Mission is to Make It Easy To Do Business Anywhere. To this end we operate leading marketplaces in the B2B, B2C and C2C retail and wholesale space, as well as Cloud, Payment, Marketing and other services and platforms.

Office Manager: The role of the Office Manager is to be the lead administrative resource for the local team. This role also supports other functional teams such as HR, IT and Finance as well as some PA support to the senior management.

We are seeking a candidate who is capable of becoming a true team member to our growing business looking after the business operations whilst promoting the company culture.

Admin:

• Oversight of general office administration and facilities, including but not limited to planning, developing and communication of office workflow procedures

• Build strong cross-functional relationships between other departments (HR, Finance, Procurement, Legal, IT)

• Work with other European Admin team on building self-operating systems for the region (practice, process, procedure, mechanism, event management, holidays, culture etc.)

• Think of innovative and new ways to work and improve office environment and deliver impeccable customer service to all staff

• Be the local expert for rules, regulations when it comes to offices and operations incl but not limited to Health & Safety

• Build and maintain good relationships with local vendors incl contract agreement, price negotiations, SLA agreement and quality control of service delivered

PA to senior manager:

• Travel arrangements

• Diary management

• Expense & Reimbursement management

HR / OC:

• Work with HR & OC to celebrate anniversaries and important Chinese, local and Alibaba events (e.g. French, Chinese and Alibaba holidays and festivals)

• Support on – boarding for new comers

• Team building and celebration

• Issue of invitation letter and assistance on visa application

• Be central point for collecting feedback from staff

Finance support:

• Prepare yearly finance budget for office expenses

• Manage allocated budget for given financial year

• Prepare monthly petty cash & corporate credit card report(s)

• Follow internal procurement process for local procurement needs

• Process all invoices in the finance system to ensure timely payment

• Work collaboratively with procurement and finance teams to resolve streamline process and resolve any issues.

IT:

• IT inquiry collection

• IT equipment and accessory management

• IT training for team members

• Temporary IT onsite support for team

Job requirements

• Prior administrative/ operations office experience – min 7 years

• Exceptional organizational and logistical skills

• Excellent interpersonal skills with ability to interact with diverse internal and external clients

• Strong verbal written, analytical and computer skills

• Good judgment, resourcefulness and ability to think outside of the box to solve problems is a must

• Creative thinker, quickly pinpointing problems and finding creative solutions

• Ability to multi-task in a fast-paced environment

• Ability to communicate and report to different levels of management

• Strong project management skills - ability to manage cross country, cross department projects to a desired result and set timeline


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