Office Manager

Wipro (Paris, France) Publié il y a 27 jours

Assistant Manager: 3 – 6 Years in IT business, Project Management, Internal Audit, Quality or other related functions.

Manager: 6+ Years experience

  • Chartered Accountant (CA) or
  • BE or equivalent with MBA – Finance Stream
  • CISA or DISA would be added advantage
  • Finance Knowledge a must
  • SAP Knowledge and practice a plus
  • Prior Experience in Information Security audits would be plus
  • Analytical mindset with sharpness of details a key trait
  • Skills: IT Security, Data Security Consulting, ISO27001, Quality Assurance

) Be part of audit team/lead Information security and Technology audits 5-6 in a year

  1. b) Be part of co-ordination team to work with external experts in carrying out Cyber Defense audits
  2. c) Be part of audit teams to analyse the exception output to make meaningful Inference, observations and process changes

Facility & Front Desk Management

  1. Handling incoming Calls and Messages and routing appropriately
  2. Visitor and Client handling and directing them accordingly
  3. Managing Conference/Meeting Rooms Booking, Allocation and upkeep
  4. Security Access – Issuing of New cards, validity extensions, tracking etc.
  5. Day to Day Administration of the office
  6. Draft Office Procedures & Systems and ensure smooth Office Operations through coordinated Office Activities and Schedules in consultation with the Office Manager
  7. Along with the Office Manager, represent the International Operations team at the location for co-ordination required within functions/ any site related reporting, concerns or escalation
  8. Support location Office Manager to monitor Annual Maintenance Contract Calendar and follow up for office related AMC Renewal
  9. Support location Office Manager on with Building Management Upkeep & Maintenance activities as well other Utility Services and follow-up for Job Completion
  10. Support location Office Manager with all Office Administrative tasks

Mail & Inventory Management

  1. Post & Courier: Incoming and outgoing : tracking and sending
  2. Stationeries – Support location Office Manager with purchase, distribution and tracking

EHS Related

  1. Support location Office Manager to Monitor and control Security Measures within the office

Vendor Management & Invoicing

  1. Support location Office Manager on Identification, Tie up & Management of Vendors for Printing, Stationary, Equipment Maintenance & Courier Services etc., and their performance monitoring
  2. Support location Office Manager with verifying invoices and sending to finance team for payment processing

Office Support

  1. Support location Office Manager to provide basic clerical support in a variety of administrative settings like filing, data entry and mass mailers, greeting cards, collaterals, etc.
  2. Support location Office Manager on Coordinating Meeting lunch arrangements and other logistics for CEO’s Desk

Note: The JD above is not exhaustive in nature; however, elaborates on most of the activities in these areas in General.

  • practical experience in all responsibilities of Office management
  • Graduation preferred
  • at least 5 yrs of experience in an international company, preferably in IT companies
  • Ability to empathize and understand perspectives of others
  • Experienced in managing multiple requests and ability to multi task
  • Business fluency in English and French
  • good knowledge of Microsoft tools like MSOutlook, Powerpoint, Excel required.
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