Job Description

Office Manager
FacilitiesAmsterdam,
Netherlands
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Description
The Company
Diligent is the pioneer in modern governance. We empower leaders to turn governance into a competitive advantage through unparalleled insight and highly secure, integrated SaaS applications, helping organizations thrive and endure in today’s complex, global landscape. The largest global network of corporate directors and executives, Diligent is relied on by more than 16,000 organizations and 650,000 leaders in over 90 countries. With award-winning customer service, Diligent serves more than 50% of the Fortune 1000, 70% of the FTSE 100, and 65% of the ASX. Our passionate, smart, and creative group of more than 1,000 employees support customers around the globe from offices in New York, London, Washington, DC, Amsterdam, Sydney, Christchurch, and Charlotte, NC. Position Overview
Our continued success and growth depend not just on setting a high bar of client satisfaction but also of employee experience. Diligent is seeking a proactive, meticulously organized and efficient Office Manager for its global analytics business headquartered in Amsterdam with offices in the US, London, Munich and Sydney. The office manager will ensure a smooth running of the Amsterdam office so that everyone has what they need to do their best work. Key focus in this position will range from providing executive support to the global analytics business CEO, local human resources, administration and liaise with external contacts. The ideal candidate is detail-oriented, structured and enjoys the feeling of helping others. The Office Manager should enjoy and feel comfortable operating in fast pace environment, interfacing with c-level executives and people of highly varied business and cultural backgrounds. This role reports to global analytics CEO, based in Amsterdam.
Key Responsibilities
+ Contribute to a unique and engaging working environment and be the first port of call for employees and visitors in the office, over the phone and at the reception desk.
+ Managing the entire office space including workspace allocation, vendors (those related to supply & food delivery, office equipment, cleaning), facilities and maintenance.
+ Serve as primary contact for building management.
+ Assist in organizing company events, conferences and employee engagement/wellbeing initiatives, including planning, operations, catering and budget
+ Address employees' queries regarding office management issues (e.g. stationery, IT, trainings and travel).
+ Partner with Human Resources and IT to ensure all new employees are set up to perform their duties, including assisting in the onboarding process for new hires as needed.
+ Effectively handle sensitive and/or confidential employee information and refer to HR when required.
+ Support HR to manage recruitment, company files and employee data in a smart and functional way.
+ Manage, coordinate and maintain the calendar of CEO including appointments, meetings and travel.
+ Communicating important updates, information and follow-ups as required by and on behalf of the CEO.
+ Submission of expenses and handle monthly financial activities.
+ Collaborate with marketing on social media activities and event management
Required Experience/Skills:
+ Proficiency in Microsoft Office Suite.
+ Bachelor’s Degree or equivalent experience.
+ Fluent in English and Dutch (written and spoken)
+ 2+ years’ minimum of experience in a customer-facing or office management role.
+ Attention to detail, excellent organizational and problem-solving skills
+ Proactive, confident and a self-starter, ability to problem solve on the spot and always retain a calm and professional demeanor.
Diligent offers a competitive compensation and benefits package, including health, pension contribution, corporate gym discount and much more.
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