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Office Manager

41 days ago: Thomson Reuters

Job Description

Job Description

Tradeweb is one of the world’s leading operators of fixed income and derivatives markets, with a client network in excess of 2,000 institutional clients and more than 50 dealers. With both dealer-to-customer and interdealer businesses, as well as Tradeweb Retail, the company is ideally positioned to provide a full range of services – whether electronic, voice, or hybrid. In addition to its strong presence in fixed income, Tradeweb is a key player in the global derivatives market, and expects to play a major role in the evolution of these markets, where it has been providing execution services for more than five years. Since the company started providing electronic markets to clients in 1998, it has partnered with its clients to provide an unmatched level of innovation, product development and service. Now responsible for pioneering more efficient markets in over 20 asset classes, Tradeweb has become the benchmark for the industry – providing industry-standard pricing, execution, and trade processing services to all the major participants in both institutional and retail sectors. Tradeweb market data is also available on Thomson Reuters Eikon. Tradeweb is majority owned by Thomson Reuters and benefits from a minority investment by 10 leading dealers
We are looking to recruit an Office Manger to support our Tokyo office, totaling 15 staff. This role will report into the Managing Director, Head of Tokyo, however it requires a high degree of autonomy and a self-starter approach. It is important that you are a real team player, able to build strong relationships across Tradeweb globally, such as Technology, Human Resources, Finance, Marketing and Senior Management. You will communicate proactively with these groups to keep people informed, flag issues and solve problems.
In return, Tradeweb offers a competitive remuneration package and a fast-paced and fun working environment.
Main responsibilities include:
The Office Manager will be the primary point of contact for all reception, facilities and building management issues. They will also be responsible for the day to day office administration, maintaining stationery and other equipment and, more broadly, providing the administrative support staff need to go about their jobs effectively. Tradeweb staff should be self-sufficient, to a point, but the Office Manager should always offer help willingly and set realistic timeframes for responding to requests for assistance.

Duties Include:

  • Supporting all teams with general admin: photocopying, binding, post, couriers plus occasional travel booking
  • Expense processing
  • Invoice management
  • Payroll and benefit administration for our Asia offices and liaising with providers
  • Answering incoming phone calls
  • Meeting & greeting guests
  • Managing the recruitment process for Asia: liaising with recruitment firms and scheduling of interviews
  • First point of contact for all contractors, suppliers & service providers including office repairs, cleaners, food, fruit, water, milk, stationery, recycling etc
  • Liaise with building & security staff as necessary
  • Coordinate office maintenance (light bulbs, minor repairs etc)
  • Checking cleaning standards within the office, reporting any issues to the cleaning company.
  • Keeping meeting rooms stocked and tidy
  • Providing refreshments for guests
  • Ordering refreshments & stationery, ensuring costs are maintained
  • Coordinate desk and office moves, spec out requirements, order furniture
  • Be responsible for the Health & Safety of the office- including work station assessments and ensuring we comply with regulations for fire marshalls and first aiders.
  • Use internal MIS/Reporting tools to produce monthly reports for sales teams to use with clients
  • Provide international marketing team with local Japanese support

Skills & Experience:

  • Proven experience as an Officer Manager in a busy environment
  • Payroll and benefit administration
  • Experience dealing with facilities queries
  • Previous experience handling office moves
  • Attention to detail & motivated to deliver a high level of support
  • Positive, efficient and practical approach
  • Excellent written and oral communication skills
  • Professional work ethic
  • Proficient in MS Office

Core working hours are 8am to 5.30pm.

The Financial and Risk Business of Thomson Reuters is now Refinitiv. Refinitiv equips the financial community with access to an open platform that uncovers opportunity and catalyzes change. With a dynamic combination of data, insights, technology, and news from Reuters, our customers can access solutions for every challenge, including a breadth of applications, tools, and content—all supported by human expertise. At Refinitiv, we facilitate the connections that propel people and organizations to find new possibilities to move forward.

As a global business, we rely on diversity of culture and thought to deliver on our goals. Therefore we seek talented, qualified employees in all our operations around the world−regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Refinitiv is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
 

Intrigued by a challenge as large and fascinating as the world itself? Come join us.


Locations
Tokyo-Japan

Job Description Tradeweb is one of the world’s leading operators of fixed income and derivatives markets, with a client network in excess of 2,000 institutional clients and more than 50 dealers. With both dealer-to-customer and interdealer businesses, as well as Tradeweb Retail, the company is ideally positioned to provide a full range of services – whether electronic, voice, or hybrid. In addition to its strong presence in fixed income, Tradeweb is a key player in the global derivatives market, and expects to play a major role in the evolution of these markets, where it has been providing execution services for more...