Operations Coordinator

MINNA (Hudson NT, Canada) 3 days ago

Operations Coordinator

Application Deadline: 1 March 2021

Department: Operations

Employment Type: Full Time

Location: Hudson Valley

Reporting To: Director

Compensation: $44,000 - $58,000


MINNA is seeking an organized and enthusiastic individual to join our tight-knit team as our Operations Coordinator. The ideal candidate is, first and foremost, passionate about MINNA and ethical production and business practices, as this person will contribute to shaping and refining the processes and culture at MINNA. This person will be a systematic thinker with a knack for putting structure in place but will have the flexibility to go with the flow and adapt in a quick-moving environment. They should have an entrepreneurial spirit and enjoy growing and evolving a business, as well as ensuring everyone at MINNA has the tools, information, and resources they need to be able to fulfill their roles.

Key Responsibilities

+ In collaboration with external bookkeeper and administrative assistant, keep Quickbooks data accurate and timely (transactions categorized, POs and payments matched, invoices correct and categorized properly, bills and bill payments created and matched to payments in bank accounts).
+ Manage all business utility, customer, and financial accounts, ensuring rent and utilities, credit cards, loans, and any other business expenses are paid.
+ Keep a general overview of finances and participate in cash planning and strategy discussions. 
+ Pull sales and forecasting reports pertinent to the overall health of the business and present to managers weekly, monthly, and quarterly per established reporting system. 
+ Track cash flow and ensure cash on hand for all required payments and projects.
+ Work with production manager to track payments due to suppliers, understanding what is owed when, and make sure suppliers are paid in a timely manner and payments correspond to what has been delivered and the agreed-upon payment terms.
+Track incoming account payments and payment schedules and follow up to ensure payments are received in a timely manner.

Operations + Personnel
+ Keep MINNA-related information neat and accessible, working with systems in place (1Password, Asana, Shopify, Unleashed, tracking documents, etc.) to make sure all required information is centralized for the team to execute their jobs. 
+ Answer and execute on requests that come through emails and calls to do with the business generally.
+ Manage benefits for all employees and onboard new employees or employees with updated status to benefits.
+ Oversee the work of administrative assistants and invest in their professional development.
+ Manage hiring efforts with different roles and teams by organizing job postings, organize resumes and interviews, and managing onboarding processes.
+ Project manage MINNA’s efforts to become a certified B-Corp by tracking data, setting goals for improvement, and shaping plans to achieve these goals.
+ Generally contribute to an atmosphere of support and fun in the workplace!

Reports to

Collaborates with
All members of the MINNA team.

Direct reports
Administrative Assistant

Physical Demands
May occasionally require the ability to lift boxes around 30 lbs or more.


  • 1-5 years experience in finance or operational roles within an organization that manages manufacturing -  knowledge of artisan or handmade production a plus.
  • Strong communication, interpersonal, and management skills.
  • Experience with G-Suite, Asana, Excel, Shopify, Unleashed, and Quickbooks softwares.
  • Basic to intermediate experience with bookkeeping and accounting.
  • Spanish language skills a plus!
  • Understanding and ease using gender-inclusive language.
  • Committed to anti-racism work.
  • Based in the Hudson Valley (While our office team is primarily remote at the moment it is important that this position is filled by someone who can get to know our team in person, be involved in our local community, and work out of our studio/warehouse).


  • Employer subsidized Health Insurance, Vision, Dental
  • Paid Time Off
  • Paid Sick Leave
  • Paid Holidays
  • Stipend for professional development
  • 50% discount on MINNA products + 20% discount on resale goods

Operations Coordinator

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