Job Description

About the role

We are currently seeking an experienced Patents Secretary to work within our growing Intellectual Property team based in our Melbourne office.  Working with the patents team, this role provides a fantastic opportunity to get fully involved with the practice working on interesting matters, managing crucial team administration, handling client queries and managing the monthly billing process.

What does the role involve?

  • Diary management
  • Administrative support to Partners and fee earners
  • Managing confidential firm information and opening new matters
  • Typing technical patent specifications and related technical patent documents
  • Filing of patent applications and documents
  • Input and maintain client data into client relationship software (Interaction)
  • Patent portfolio reporting
  • Managing the monthly billing process

The ideal candidate will have prior experience in patent or intellectual property administration.

About you

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for likeminded individuals who in addition to possessing technical excellence are able to work collaboratively in a team to get things done.

You should be practical and proactive in your approach in addition to demonstrating strong problem solving skills and work well in a team.

To be successful in this role you will ideally have experience working in a medium to large sized law firm within a patent or intellectual property practice area, be highly organised and possess exemplary attention to detail  You should be able to work efficiently and use your initiative, as well as being proactive in your approach to tasks.

Strong Microsoft Office skills are essential, as are excellent communication skills. You will be capable of using automated billing systems and client relationship management software (Elite and InterAction preferred).

The extras

As an Employer of Choice for Gender Equality, K&L Gates promotes equal opportunities for women and men to progress in their careers. 

Initiatives include:

  • 14 weeks paid parental leave regardless of gender
  • Flexible working options
  • Health and wellbeing programs
  • Purchased annual leave
  • Salary continuance insurance

About Us

The firm’s Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries.  With lawyers located in four established offices in Australia’s leading financial and commercial centres and possessing substantial experience, K&L Gates acts for industry leaders, major corporations, capital markets participants, major financial institutions, and governments on ground-breaking legal transactions, both domestically and internationally.

For everyone at K&L Gates, our role is about our clients. They rely on us to provide insightful and practical advice on the diverse issues that affect their businesses. However, they also expect that advice to go hand-in-hand with excellent client service. The combination of our practice strength, global platform, and unwavering commitment to unsurpassed client service is a true differentiator in the legal services marketplace.

Do you like what you see?

Please apply via our Careers page at

For more information please contact Tania Brierley, Recruitment Consultant at

For more information about K&L Gates please see our website

K&L Gates reserve the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background.

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