Payroll and staff administration manager

Louis Dreyfus Commodities (Lyon, France) Publié il y a 11 jours
Summary
Temporary (6 months) part-time (70%) contract. Payroll and staff administration manager supports the HR manager in the execution of staff administration related tasks, ranging from entering a new employee to the post-termination process for France. This position has the responsibility to ensure legal compliance regarding tax and staff administration, payroll processing, accuracy and update of employee’s data, reporting figures, KPI’s follow up, HRIS, budget preparation and follow up, as well as training administration.
Main Responsibilities
PAYROLL / HRIS: the payroll and administration manager is accountable for processing payroll on time, and ensure its validation to be compliant with company policies as well as payroll legal obligations. Optimizing payroll and staff administration processing is part of the strategy to be defined with the HR Manager.
- Process payroll with the coordination of the payroll provider
- Input payroll information in the payroll system
- Anticipate legal evolution and mandatory changes
- Payroll control & validation
- Control & process all declarations & labour declarations
- Ensure the accuracy of cost allocation and accounting reporting data
- Holiday management
- Lunch ticket management (accuracy of numbers & orders)
- HRIS management (job request - data update - organisational update - salaries - employee's data - holidays)
- Profit-sharing plan management
- Time management (on-call - sick leave - holidays - maternity - parental etc.)
REPORTING / CONTROLLING: the payroll and administration manager is accountable for reporting controlling data to internal stakeholders. Figures need to be analyzed, and consistent with the budget.
- Monthly, quarterly, and annual reporting to accounting
- Monthly, quarterly, and annual reporting & compensation and benefits
- Provide controlling data to the finance organization and HR
STAFF ADMINISTRATION: the payroll and administration manager is accountable for having updated employees files, ensure the affiliations of employees on time, and respect legal frame regarding staff administration
- Employees files update
- Affiliations to company's plans (health insurance, pension plan, profit sharing, etc.)
- Establishment of working contract/amendments
- VIE management
- Termination management
VISA MANAGEMENT / ONBOARDING :
- Coordination with visa support company & relocation company
- Administrative documentation to prepare and follow up with visa company
- Temporary housing booking
- Validation and payment of related invoices
BUDGET: in collaboration with the HRBP and the HR manager, the payroll and administration manager takes part actively in the budget elaboration, and follow up
- Anticipation of accruals / mandatory increases / contractual obligations/ VIE
- Employment cost calculation
- Data input in the budget tool
TRAINING / DEVELOPMENT: in collaboration with the HRBP, the payroll and administration manager is accountable for training and development management from a budget perspective to the coordination with the OPCA.
- Training management coordination with OCPA
- Training organization (when needed)
- Training budget/training plan
- Reporting to the Regional training department
- Participation in HR project management
Experiences
- 3 to 5 years of experience in a similar position, in a matrix and off-site management environment.
Skills
- Very good knowledge of payroll, in an externalized context
- Good knowledge of HRIS (Workday)
- Good knowledge of budget/ reporting preparation
Knowledge of systems:
- ADP Decidium
- Workday
- Windows pack office
Required Languages
• English (Intermediate)
Education
Bachelor degree in business administration with a focus on HR, or equivalent
Main
Responsibilities
Along with the below listed responsibilities, the employee should conduct any other business related to the function as required by his supervisor.
PAYROLL / HRIS: the payroll and administration manager is accountable for processing payroll on time, and ensure its validation to be compliant with company policies as well as payroll legal obligations. Optimizing payroll and staff administration processing is part of the strategy to be defined with the HR Manager.
- Process payroll with the coordination of the payroll provider
- Input payroll information in the payroll system
- Anticipate legal evolution and mandatory changes
- Payroll control & validation
- Control & process all declarations & labour declarations
- Ensure the accuracy of cost allocation and accounting reporting data
- Holiday management
- Lunch ticket management (accuracy of numbers & orders)
- HRIS management (job request - data update - organisational update - salaries - employee's data - holidays)
- Profit-sharing plan management
- Time management (on-call - sick leave - holidays - maternity - parental etc.)
REPORTING / CONTROLLING: the payroll and administration manager is accountable for reporting controlling data to internal stakeholders. Figures need to be analyzed, and consistent with the budget.
- Monthly, quarterly, and annual reporting to accounting
- Monthly, quarterly, and annual reporting & compensation and benefits
- Provide controlling data to the finance organization and HR
STAFF ADMINISTRATION: the payroll and administration manager is accountable for having updated employees files, ensure the affiliations of employees on time, and respect legal frame regarding staff administration
- Employees files update
- Affiliations to company's plans (health insurance, pension plan, profit sharing, etc.)
- Establishment of working contract/amendments
- VIE management
- Termination management
VISA MANAGEMENT / ONBOARDING :
- Coordination with visa support company & relocation company
- Administrative documentation to prepare and follow up with visa company
- Temporary housing booking
- Validation and payment of related invoices
BUDGET: in collaboration with the HRBP and the HR manager, the payroll and administration manager takes part actively in the budget elaboration, and follow up
- Anticipation of accruals / mandatory increases / contractual obligations/ VIE
- Employment cost calculation
- Data input in the budget tool
TRAINING / DEVELOPMENT: in collaboration with the HRBP, the payroll and administration manager is accountable for training and development management from a budget perspective to the coordination with the OPCA.
- Training management coordination with OCPA
- Training organization (when needed)
- Training budget/training plan
- Reporting to the Regional training department
- Participation in HR project management
    Experiences
    - 3 to 5 years of experience in a similar position, in a matrix and off-site management environment.
      Skills
      - Very good knowledge of payroll, in an externalized context
      - Good knowledge of HRIS (Workday)
      - Good knowledge of budget/ reporting preparation
      Knowledge of systems:
      - ADP Decidium
      - Workday
      - Windows pack office
        Required
        Languages
        • English (Intermediate)
          Required
          Education
          Bachelor degree in business administration with a focus on HR, or equivalent
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