Job Description

Payroll Specialist

+ Jobs
+ Login
+ 10-Oct-2019 to 25-Oct-2019 (EST)
+ Airbus Helicopters, Inc. (CAN)
+ Fort Erie, ON, CAN
+ Full Time
Email Me Similar JobsEmail Me This Job

POSITION SUMMARY
The Payroll Specialist is responsible for applying efficient methods in the processing of biweekly payroll and, coordinating payroll administration and compensation processes for the employees at Airbus Helicopters Canada Ltd. The Payroll Specialist works closely with other departments to coordinate activities and establish work procedures. The Payroll Specialist must ensure accuracy of approved timesheets, and track and deduct any and all garnishments and other special payroll deductions. The Payroll Specialist is required to review and report on all job responsibilities listed therein.
POSITION RESPONSIBILITIES
­­­­­­­­­­Daily Payroll Process
+ Auditing all punch times using E-Time, editing as necessary to include PPT and vacation accruals for accuracy in payroll calculation.
+ Ensuring hours indicated on daily time sheets are accurate and entered into SAP for labour reporting
Weekly Payroll Process
+ Auditing all expense reports calculating GL account code amounts
+ Entering data into SAP for vouchering to make expense reports available for cheque run
+ Processing any invoices from external suppliers that deal with employee related issues. (e.g. Maritime Life, Great West Life, WSIB etc.)
+ Taking into account varying hourly, overtime and salaried rates, accurately input employee hours into ADP.
Handle Pay Processes Per Pay Period
+ Running weekly hours summary report from E-Time to ensure accuracy of payroll hours
+ Backing up ADP files from previous pay period, preparing ADP system for next pay cycle
+ Making changes to employee information in ADP (e.g. rate changes, department changes, terminations, new hires, etc.)
+ Signing off E-Time and preparing EPIP file from E-Time to enable hours to be sent to ADP payroll system
+ Making any earnings adjustments in batch. (E.g. On call earnings, Travel Allowance, etc.)
+ Creating payroll files, making current payroll information ready to transmit to ADP via internet or modem
+ Calculating and entering JV's for all payroll GL account codes
+ Preparing spread sheets and cheque requisitions for all payrolls related (e.g. garnishments, pension contributions, etc.)
+ Updating vacation and PPT accruals per employee.
+ Processing Expat payroll as needed
­­­­­­­­­­­­Monthly Payroll Process
+ Running benefit program and updating employee information as necessary
+ Running bill for benefits and processing into SAP for cheque run
+ Calculating assessment for WSIB, filling out forms and processing into SAP for cheque run
+ Calculating monthly accruals for vacation, WSIB, and one or two week accrual for month end purposes
+ Preparing GL Analyses reports
+ Preparing monthly payroll reports
+ Reconciling advance accounts
+ Submit Headcount information to France before the monthly deadline
Additional Payroll Responsibilities
+ Reconcile and submit T4's to Federal Government
+ Canada Savings Bonds, shares campaigns as necessary
+ Processing annual returns for EHT, WSIB for 3 provinces
+ Setting up accounts in SAP for all employees
+ Completing and filing Records of Employment
+ Dealing with Employment Insurance department as required
+ Conduct audits form internal and external agencies regarding payroll
+ Documenting work instructions and procedures as required for position
+ Conduction other analysis, reports, or special projects as required
+ Providing backup support, and carrying out ad-hock tasks, special research and analysis projects to support Finance and/or HR when required.
POSITION REQUIREMENTS
+ Completions of university degree or college diploma in accounting, book keeping, payroll, or business administration or related subject.
+ Payroll or related professional association certification an asset.
+ 3 years' experience as a financial clerk or pay specialist
+ Experience with ADP and time and attendance systems is required
+ Experience with hourly and salaried payroll
+ Excellent communication skills both written and verbal
+ Able to work independently
+ Ability to exercise flexibility, initiative, good judgement and discretions
+ Excellent analytical skills
+ Organizational and time management skills
+ Detail oriented and ability to work to tight timelines
+ Problem solving capabilities
+ Ability to effectively learn and acquire new knowledge and skills
Save Job