Project Administrator / Scheduler

Laser Electrical Australia (Rowville VIC, Australia) 24 days ago
  • Join an industry leading and reputable organisation 
  • Work with a dynamic and supportive team
  • Benefit from career opportunities

Laser Electrical Rowville are seeking candidates for a Project Administrator. We are looking to fill this entry level position by bringing on a fresh staff member whom we can train and develop into an experienced, competent office administrator. 

Laser Electrical Rowville is a proud family of quality-focused trade service professionals in the electrical industry. 

The position is varied, so you will never be bored, yet clearly defined so you will know your responsibilities and be able to manage your time accordingly.

PRIMARY PURPOSE

Smooth operation through efficient scheduling of all jobs.

Efficient management of inbound operational inquiries / communications

Be the glue between operational performance and marketing through customer service follow up activity.

GENERAL FUNCTIONS AND TASKS

  • Respond to all inbound calls and inquiries schedule all jobs.
  • Respond to and manage inbound operational inquiries / communications.
  • Support improving stock accuracy and warranties
  • Allocate materials and tools required for jobs 
  • Coordinate on site access for jobs 
  • Coordinate with installer and apprentices regarding jobs and use of Simpro 
  • Preparation of weekly/monthly reporting i.e. Operational
  • Support employee engagement program i.e. tool box meeting agendas/actions, keep white board current
  • Ensure all employees and sub-contractor records are maintained accurately and in a timely manner
  • Establish and maintain processes and procedures for scheduling department in consultation with management
  • Ensure maximum office discretion and confidentiality at all times

KEY CONTACTS

Internal with all Laser Rowville people in relation to all operations, office and admin functions etc.

External with all the customers in relation to all job inquiries, then Debtors and Creditors in relation to payments

KNOWLEDGE AND EXPERIENCE

Requires sound operations and administrative ability

High level of computer literacy especially with computerised job management systems eg Simpro, MS Office particularly excel

Relevant qualifications ie Operations, Sales, Administration or Accounting preferred but not essential

Must have the ability to negotiate and deal with various situations

MEASURE OF RESULTS

All jobs scheduled or clarified in follow up notes within 48 hours of inquiry / job creation.

Respond to and manage urgent inbound operational inquiries / communications within 24 hours eg. variations.

Progress Jobs cleared daily 

Ensure completed jobs have notes 

Respond to and manage general inbound operational inquiries / communications within 48 hours eg post job completion follow up.

Customer service surveys completed within 7 days of job completion.

Get / create testimonials within 7 days of job completion.

Timely and accurate weekly and monthly operational reporting.

We acknowledge that this information adequately describes the role of the position, but it is understood that everyone at Laser Electrical has a responsibility to contribute to the advancement of the organisation by undertaking other assignments, projects etc.. as required.

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Project Administrator / Scheduler

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