Accounting Manager / Controller

Accounting Manager / Controller

SCOUT Campers/Adventurer Manufacturing

Location: Onsite - Yakima, WA Reports To: VP of Finance Employment Type: Full-Time

About SCOUT Campers

SCOUT Campers is redefining how people experience, purchase, and engage with adventure vehicles and the gear that supports them. Our SCOUT Experiential Hubs bring together product discovery, retail, vehicle installation, service, education, and community in a highly curated environment built around our Camp Simple Mindset.

As SCOUT continues to expand its experiential retail footprint, we are building the financial infrastructure to support a high-quality, disciplined, and scalable retail operation.

Position Overview

The Accounting Manager / Controller is responsible for the day-to-day accounting operations and financial integrity of SCOUT's Experiential Hubs.

This is a hands-on accounting leadership role with Controller-level responsibility. The position will own the accounting close, financial reporting, cash management, inventory accounting, accounts payable and receivable, sales tax compliance, internal controls, and financial processes supporting retail, installation, service, and product sales.

The ideal candidate is equally comfortable working in the details and understanding the bigger picture. You will help ensure that SCOUT has accurate financial information, strong controls, clean processes, and the visibility needed to make smart decisions as the experiential hub model grows.

This is an opportunity to build the accounting foundation for a unique retail and experiential businessnot simply maintain an existing system.

Key Responsibilities

Accounting & Financial Operations

• Own the day-to-day accounting functions for SCOUT Experiential Hubs.
• Maintain accurate and timely general ledger accounts and supporting schedules.
• Manage the monthly, quarterly, and annual financial close process.
• Prepare and review journal entries, account reconciliations, accruals, prepaid expenses, fixed assets, and other balance sheet accounts.
• Establish and maintain accounting procedures and controls appropriate for a growing multi-location retail operation.
• Ensure transactions are accurately coded to the appropriate entity, location, department, product category, and account.
• Maintain clean and well-organized financial records.
• Identify accounting discrepancies and drive timely resolution.

Controller-Level Responsibilities

• Own the integrity of the financial statements for the Experiential Hub business.
• Prepare monthly financial statements and management reporting packages.
• Develop and maintain appropriate accounting policies and procedures.
• Establish financial controls around cash, inventory, purchasing, discounts, returns, installations, and service transactions.
• Monitor financial performance against budget and prior periods.
• Provide management with meaningful analysis of revenue, gross margin, operating expenses, and profitability.
• Partner with leadership to identify financial risks, opportunities, and operational improvements.
• Support annual budgeting, forecasting, and financial planning.
• Coordinate with external accountants, auditors, tax advisors, and other financial partners as required.

Retail Accounting

• Manage accounting processes associated with retail sales and point-of-sale systems.
• Reconcile daily sales, credit card settlements, cash receipts, gift cards, deposits, refunds, returns, and other payment activity.
• Ensure proper accounting for discounts, promotions, employee purchases, pro deals, and special programs.
• Monitor retail gross margin and identify unusual variances.
• Establish controls to ensure retail transactions are accurately captured between POS and accounting systems.
• Support reconciliation of online, retail, installation, and service revenue streams.

Inventory & Cost Accounting

• Own the accounting processes supporting retail and experiential hub inventory.
• Establish appropriate inventory controls and reconciliation procedures.
• Monitor inventory valuation and inventory-related adjustments.
• Coordinate and oversee physical inventory counts.
• Investigate inventory variances, shrinkage, damage, and obsolete inventory.
• Maintain accurate landed costs and product costs where applicable.
• Partner with retail and operations teams to improve inventory accuracy and turns.
• Provide management with visibility into inventory investment and working capital.

Accounts Payable & Purchasing

• Oversee accounts payable processes and vendor payment schedules.
• Ensure vendor invoices are properly approved, coded, and matched to purchases.
• Establish purchasing and approval controls appropriate for the business.
• Monitor outstanding payables and vendor statements.
• Maintain strong vendor relationships through accurate and timely payment practices.
• Support cash-flow planning and working-capital management.

Accounts Receivable & Cash Management

• Oversee customer receivables and collection processes where applicable.
• Reconcile bank accounts and cash activity.
• Monitor daily cash balances and expected cash requirements.
• Support cash-flow forecasting.
• Ensure appropriate controls over cash handling and deposits.
• Monitor credit card processing fees, chargebacks, refunds, and other payment-related activity.

Sales Tax & Compliance

• Coordinate sales tax collection and reporting across applicable jurisdictions.
• Maintain accurate tax setup within POS and accounting systems.
• Support compliance with federal, state, provincial, and local requirements as applicable.
• Coordinate with external tax professionals on sales tax, income tax, and other filings.
• Maintain organized documentation for audits and regulatory requirements.

Financial Analysis & Business Partnership

• Partner closely with the Hub General Manager and retail leadership to understand financial performance.
• Develop and maintain meaningful KPIs for the experiential retail business.
• Analyze sales trends, gross margin, labor costs, inventory turns, operating expenses, and profitability.
• Identify opportunities to improve gross margin and reduce unnecessary expenses.
• Help leadership understand the financial impact of operational decisions.
• Translate accounting information into practical business recommendations.
• Support new hub openings with financial processes, controls, systems, and reporting.

Systems & Process Improvement

• Own and continuously improve accounting workflows and financial processes.
• Help select, implement, and optimize accounting, POS, inventory, expense management, and reporting systems.
• Integrate retail and operational systems to improve financial visibility and reduce manual work.
• Develop standardized processes that can be replicated as SCOUT expands to additional locations.
• Automate recurring accounting and reporting activities where practical.
• Establish scalable processes without creating unnecessary bureaucracy.

Leadership & Cross-Functional Partnership

• Serve as the financial steward for the SCOUT Experiential Hub business.
• Build strong relationships with retail, operations, service, sales, and corporate teams.
• Provide clear financial guidance without losing sight of the customer experience.
• Establish a culture of accountability, accuracy, and financial discipline.
• Lead and develop accounting support staff as the business grows.
• Be willing to roll up your sleeves and solve problems directly.

Adventurer Manufacturing Financial Reporting

• Once a solid, accurate, and consistent financial structure is established for the SCOUT Experiential Hubs, provide financial reporting and accounting support for Adventurer Manufacturing as needed.
• Support consolidated and/or corporate-level financial reporting, analysis, reconciliations, and reporting requirements as the broader organization evolves.
• Expand reporting responsibilities progressively based on business needs, ensuring the SCOUT Hub accounting operation remains accurate, timely, and well controlled as the primary foundation.

What Success Looks Like

Within the first 12 months, success in this role will include:

• Accurate and timely monthly financial close.
• Reliable financial statements and management reporting.
• Strong controls over cash, inventory, purchasing,