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AI Technical Program Manager
Location: Boston, MA (Onsite)
Job Type: Contract
Job Summary
STAFFXPERT LLC is seeking an AI Technical Program Manager on behalf of our client in Boston, MA. This role is ideal for a highly technical program management professional who thrives in fast-paced, innovative environments and enjoys building structure within emerging programs. The successful candidate will lead complex, cross-functional initiatives involving hardware development, lab operations, validation activities, and engineering execution while driving alignment across multiple stakeholders.
This position requires a strong technical foundation, exceptional organizational skills, and the ability to manage risks, dependencies, and program priorities in an environment characterized by rapid growth and evolving requirements.
Key Responsibilities
Program Planning & Execution
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Own and manage integrated program plans covering hardware development, engineering milestones, lab operations, and validation activities.
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Develop and maintain dependency tracking across multiple engineering workstreams and proactively identify potential schedule risks.
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Establish and lead effective program cadences, including sprint planning, milestone reviews, risk assessments, and cross-functional alignment meetings.
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Track key action items, decisions, and commitments, ensuring accountability and timely execution.
Risk & Decision Management
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Identify, assess, and mitigate technical, operational, resource, and schedule risks.
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Facilitate structured decision-making processes and ensure appropriate escalation of critical issues.
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Develop and maintain program dashboards that provide leadership with clear visibility into project status, risks, and blockers.
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Lead tradeoff discussions and drive alignment when competing priorities impact program objectives.
Cross-Functional Leadership
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Serve as a key liaison between engineering teams, lab operations, and organizational stakeholders.
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Translate technical updates into actionable program insights for leadership and non-technical audiences.
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Coordinate with partner organizations, including facilities, IT, supply chain, and external stakeholders, to resolve dependencies and remove obstacles.
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Manage scope changes and evolving priorities while maintaining clarity on program commitments and deliverables.
Process Improvement & Tooling
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Build and implement scalable program management processes suited to fast-moving research and development environments.
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Evaluate and optimize project management tools such as Jira, Confluence, Asana, or similar platforms.
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Create and maintain RACI frameworks and governance structures to ensure clear ownership and accountability across teams.
Required Qualifications
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Bachelor's degree in Engineering, Computer Science, or a related technical discipline.
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7+ years of Technical Program Management experience.
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Minimum 3 years of experience managing programs involving hardware development, robotics, physical systems, or related technologies.
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Strong technical understanding of hardware development processes, engineering workflows, testing, and validation methodologies.
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Proven experience managing complex, multi-disciplinary programs in highly ambiguous or rapidly evolving environments.
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Demonstrated success building program management processes, frameworks, and operational infrastructure from the ground up.
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Exceptional written and verbal communication skills, with the ability to create executive-ready status reports, risk registers, and decision documentation.
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Strong stakeholder management, organizational, and problem-solving abilities.
Preferred Qualifications
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Experience within Physical AI, robotics, autonomous systems, advanced hardware, or research and development organizations.
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Knowledge of hardware product development lifecycles, including prototype builds, validation testing, and new product introduction processes.
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Familiarity with Agile methodologies and their application within hardware development environments.
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Experience working in high-growth technology companies, AI organizations, large-scale technology environments, or innovation-driven R&D teams.
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