CSSC Program Assistant

Program Assistant

Community Standards and Student Conduct (CSSC) has an outstanding opportunity for a Program Assistant to join their team. Reporting to the Associate Director, the Program Assistant is responsible for performing administrative and student services work within the office, including using knowledge and experience specific to the student conduct process as outlined in the Washington Administrative Code (WAC 478-121) as well as other University administrative policies. This role serves on the University of Washington Seattle campus and is eligible for telework 2x/week.

Key Responsibilities

Conduct Process (40%)

• Create and maintain student disciplinary records related to student conduct cases, including the Expedited Resolution process, following standard procedures outlined in University and department policies and procedures.
• Perform complex scheduling including independently prioritizing needs of students, faculty, committee members and staff. Provide scheduling and administrative support for the Committee on Academic Conduct for the College of Arts & Sciences and their CSSC staff liaison.

Records Management (40%)

• Use word processing, statistical, spreadsheet, web design and/or data base software to produce accurate and detailed reports in the support of data-driven decision making.
• Review and interpret University conduct records. Perform background checks for investigators requesting information. Complete initial review of conduct checks for University partners, including Study Abroad, and refer cases to supervisor, as necessary. Review and complete transfer form requests and provide them to the Director for signature.
• Establish and maintain records and files in accordance with department and University records retention policies.

Administrative Support (20 %)

• Provide basic information to students, staff, faculty, academic integrity committees and/or the public regarding the student conduct process and policies, other CSSC programs or projects, and refer questions to other staff as appropriate.
• Provide reception support for the office by welcoming students, faculty, staff, and campus guests and answering basic questions. Answer a high volume of phone calls and emails.
• Provide office support by coordinating things such as supply inventory, surplus processes, office preparedness, key inventory and management, facility work orders, and collecting and routing mail.
• Compose correspondence, printed materials, and/or news releases related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style.
• Maintain central email account, providing responses or referrals to other staff as necessary.
• Maintain and update printed materials at the direction of supervisor or designee.
• Perform regular updates to CSSC and Student Conduct websites at the direction of supervisor or designee.
• Manage financial processes including pro-card reconciliation, office supply purchasing and management, reservations and reimbursement for travel.

Required Qualifications

To be considered for this opportunity, your application must demonstrate that you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• High school graduation or equivalent AND
• Two years of clerical experience

Additional Qualifications

• Demonstrated ability to handle confidential materials with discretion.
• Excellent organizational and project management skills, requiring great attention to detail.
• Outstanding oral and written communication skills.
• Success interpreting and communicating complex policies, procedures and agreements.
• Ability to work independently with general supervision.

About the Team:

Community Standards and Student Conduct (CSSC) fosters a developmental approach to the behavioral and educational needs of UW students. Through a variety of approaches, CSSC strives to maximize individual student success while upholding community standards and advancing the University's values. CSSC is guided in this work by the values of integrity, inclusiveness, and compassion.

Compensation, Benefits and Position Details

Pay Range Minimum: $45,144.00 annual

Pay Range Maximum: $55,824.00 annual

Other Compensation: -

Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift: First Shift (United States of America)

Temporary or Regular?: This is a regular position

FTE (Full-Time Equivalent): 100.00%

Union/Bargaining Unit: SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.