Position Number: 40070887
Payroll Title: BLANK AST 3 (004722)
Job Code: 004722
Open Date: 6/29/26
Application Review Begins: 7/15/26
Department: DEVELOP (Development)
Work Location: 2505C Phelps Hall, UCSB Campus
Work Schedule: Monday - Friday, 8am - 5pm
Full Benefits and Hybrid Work Arrangement: Eligible for one day per week hybrid after probation.
Salary: Budgeted rate $29.35 to $30.73/hour; full range $29.35 to $42.06/hour.
Job SummaryThe Development Assistant serves as the primary initial contact for six Directors of Development in the Engineering and the Sciences Development Office, providing essential administrative and financial support to the complex fundraising program. Assigned to at least three but up to six Directors, the assistant supports analysis, planning, and implementation strategies for the College of Engineering and the Division of Science, securing private donor support for research mission, while handling confidential, high‑profile matters involving senior university personnel and the donor community.
Responsibilities50% Development and Donor Relations Support: Work independently with donor, prospect, fundraising, and gift data from the Advance database, analyze complex data to design comprehensive reports for Directors, prepare and update donor biographical profiles, communicate with donors, prospects, volunteers, trustees, key administrators, faculty, and community leaders, handle sensitive information, manage donation paperwork, coordinate with related units, maintain donor files, prepare gift reports and background data, serve as liaison with campus administrators, assist in planning and hosting donor cultivation events, and coordinate all event arrangements.
50% Administrative & Financial Support: Provide coordinated administrative support for Directors, manage multiple tasks, prepare executive correspondence, utilize Excel for data analysis, coordinate calendar scheduling, manage travel and entertainment arrangements, assist in event planning and coordination, complete university forms, manage budgets, monitor expenses, ensure compliance with university policies and audit requirements.
Special Conditions of Employment- May be called upon to work occasional evenings and weekends at various campus-wide events.
- Satisfactory criminal history background check required.
- UCSB is a Tobacco‑Free environment.
Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years indicating misconduct, or any filed appeal of substantiated misconduct with a previous employer. Misconduct includes violations of policies governing employee conduct at the applicant's previous place of employment, including but not limited to sexual harassment, discrimination, and other prohibited conduct. UC policies addressing forms of misconduct include the UC Sexual Violence and Sexual Harassment Policy, UC Anti‑Discrimination Policy, and Abusive Conduct in the Workplace.
Required Qualifications- High School Diploma or equivalent combination of education and experience.
- Excellent computer skills including proficiency in Word, Excel, Google Suite and ability to quickly learn various software programs.
- Ability to work individually and as part of a team.
- Excellent customer service skills, confidentiality, and discretion.
- Exceptional verbal and interpersonal skills that foster positive relationships with diverse populations.
- Strong organizational skills and attention to detail and accuracy under tight deadlines.
Preferred Qualifications
- Bachelor's Degree preferred.
- 1‑3 years of working in a busy office or work environment.
- Typing speed of 64 wpm or higher.
- High level of initiative, creativity and energy.
Vaccination Policy
As a condition of employment, the employee must comply with the University of California Vaccination Programs Policy. Must provide proof of up‑to‑date vaccination or request an exception by the compliance date. For more information, visit the UC Vaccination Programs policy page.
Equal Employment OpportunityThe University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable AccommodationsTo make the application website accessible, contact Katherine Abad in Human Resources at 805‑893‑4664 or email [email protected] for accommodation requests only. This contact information cannot be used to inquire about the status of applications.
Privacy Notification StatementPrivacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures.
Benefits of BelongingUC offers excellent retirement and health benefits, among other rewards. Learn more about the benefits of working at UC.
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