The DHS Program Manager is responsible for the directing, controlling, and administrating contracts that support work performed by the Office of Developmental Programs (ODP). The incumbent must ensure that contracts are managed on schedule and that the final product meets the needs of the business and establishes quality requirements. The incumbent builds and maintains relationships among stakeholders to understand the structure, policies, and operations of ODP, and to recommend solutions that enable ODP to achieve its goals.
Tasks
Directs and participates in the development of Statements of Work and other procurement processes for contracted supports, using the mission of ODP and programmatic needs as the focus of these documents.
Plans, organizes, prioritizes and manages ODP contracts as assigned.
Serves as the primary point of contact for contract development and implementation
Participates as a member of workgroups to identify requirements for contract documents.
Contract monitor for assigned contracts.
Manages Money Follows the Person (MFP) funds allocation and project assignment mapping.
Manages work orders and settlement agreements.
Reviews, analyzes and evaluates contractor service delivery to assure deliverables and performance standards are being met.
Performs quality control functions, detailed reviews and approval of invoices and expenditures.
Works as a liaison between other agencies, such as Procurement and Comptroller.
Analyzes invoicing data and utilizes the analysis to help project future budgetary and program needs.
Consults and provides technical assistance to contractors, ODP staff, and other program offices related to contracts.
Communicate with Subject Matter Experts (SMEs) to ensure contracts are detailed and meet the requirements.
Communicates updates to leadership related to contracts including risks such as barriers in delay of execution.
Essential Functions, Skills and Experience:
Interprets contract requirements
Ability to clearly communicate orally and in written fashion
Possesses strong organization and writing skills
Strong attention to details and numbers/analysis of budgets and delivery of services
Strong interpersonal/relationship building skills
Work independently and prioritize multiple projects effectively and efficiently.
Facilitation of group discussions
Project time-line development
- Experience developing Quality-of-service (non-functional) requirements i.e. requirements that do not perform a specific function for the business requirement but are needed to support the functionality
- Experience creating workflows
- At least two years of experience performing contract management functions
- Ensures adherence to procurement requirements and regulations.
Required/Desired Skills
SkillRequired /DesiredAmountof ExperiencePrior experience functioning in a Program Manager capacity Required7Years4 year college degree or equivalent technical study.Required0Interprets contract requirementsRequired0Strong attention to details and numbers/analysis of budgets and delivery of servicesRequired0Experience developing Quality-of-service (non-functional) requirements i.e. requirements that do not perform a specific function for the business Required0Experience creating workflowsRequired0Ensure adherence to procurement requirements and regulationsRequired0Manage work orders and settlement agreementsRequired0Analyze invoicing data and utilizes the analysis to help project future budgetary and program needsRequired0Directs and participate in the development of Statements of Work and other procurement processes for contracted support.Required0QuestionsNo.QuestionQuestion1The vendor rate for this position is $$$. Do you accept this rate?Question2Candidate must reside in Pennsylvania within a 'commutable' distance from the Harrisburg office at least '2' days per week, and also be equipped to 'telework' from home. Does your candidate reside in PA, and able to work in the Harrisburg office '2 days per week?
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