Document Controller III
Job Summary: Document Controller III
Start/End Dates: 6 Months
Work Location: 5950 N Course Dr Houston Texas 77072
Payrate - $33.65/hr on W2 All inclusive
Work Environment: Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month Schedule may change based on business needs
Job Description
Prior Experience/Expertise Required
- 46 years in document control, including complex projects
- Attention to detail
- Ability to follow procedures
- Good communication skills
- Strong organizational skills
- Ability to work independently
- Clear written and verbal communication
- Ability to interpret contract documentation requirements
- Strong communication and follow-up discipline
- Advanced EDMS knowledge required Content Server experience highly preferred
- Strong analytical and reporting skills
- Ability to mentor junior staff
- High proficiency in Excel and Adobe Pro
- Must be fluent in Spanish (bilingual)
Objectives & Responsibilities
- To maintain organized, accurate, and up-to-date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.
- Support basic document control activities under close supervision.
- Maintain organized and accurate project documentation.
- Assist with processing incoming and outgoing correspondence.
- Manage routine document control tasks independently.
- Ensure documents meet formatting and procedural requirements.
- Handle full document control responsibilities for small to mid-size projects.
- Serve as primary point of contact for project documentation.
- Lead document control activities for complex or multi-discipline projects.
- Provide guidance to junior DC staff.
Activities
- Upload documents into the EDMS.
- Perform basic metadata entry and quality checks.
- Distribute documents to internal teams as instructed.
- Process transmittals and correspondence.
- Track document status and follow up with stakeholders.
- Maintain project folders and metadata accuracy.
- Manage project MDL/MDR.
- Coordinate document reviews between internal teams, clients, and vendors.
- Prepare project status reports.
- Oversee document workflows, transmittals, and approvals.
- Manage large MDLs and ensure alignment with engineering deliverables.
- Support audits and quality checks.
Processes
- Follow established procedures for transmittals, filing, and naming conventions.
- Support routine workflows and document routing.
- Apply document numbering, revision control, and distribution rules.
- Support project workflows and approval cycles.
- Execute workflows, revision cycles, and distribution matrices.
- Ensure compliance with contract requirements.
- Implement project-specific procedures.
- Optimize workflows and identify process improvements.
Key Indicators
- Accuracy of data entry
- Timeliness of basic tasks
- Compliance with procedures
- Communication responsiveness
- Quality of document reviews
- Timely processing of deliverables
- Compliance with project standards
- Accuracy of MDL/MDR
- Review cycle turnaround time
- Stakeholder satisfaction
- Reduction of rework
- Workflow efficiency
- Quality of reporting
- Leadership contribution
- Compliance with audit requirements
- The ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.
Education
- Minimum: High School Diploma plus at least 3 years Document Control management experience.
- Preferred: Bachelor's Degree in a field related to process management, compliance or coordination. (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).
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