We’re looking for a structured and proactive Document Controller to manage and enhance our document control framework across complex technical projects, ensuring accuracy, traceability, and efficiency throughout the full project lifecycle.
In this role, you’ll play a key part in improving document workflows and DMS environments, working closely with engineering and project teams in an international and fast-paced context.
Set up, maintain, and continuously improve DMS environments and document control processes
-Ensure proper registration, classification, distribution, version control, and archiving of all documents-
Monitor submissions, review cycles, deadlines, and escalate delays when needed
-Support project close-out activities ensuring complete, traceable, and audit-ready documentation
-Define and improve document control procedures, templates, and guidelines
-Provide training and guidance to project and engineering teams on DMS and document processes
-Collaborate with Project Managers, Engineers, suppliers, contractors, and clients on documentation flows and requirements
-Degree or diploma in Engineering, Information Management, Business Administration, Records Management, Project Management, or similar
- 2–5 years of experience in document control or information management
-Hands-on experience with Document Management Systems (e.g. SharePoint, Aconex, Autodesk Docs, Procore, InEight, TeamBinder, 3DExperience or similar)
-Experience managing technical documentation (drawings, specs, vendor docs, transmittals, project records)
-Advanced Excel and strong reporting/data management skills
-Ability to manage multiple priorities and deadlines in a project environment
-Fluent English and Italian are required.
Understanding of project delivery processes and engineering document planning
-Experience in renewable energy, BESS, power systems, or industrial environments
-Location : Hybrid remote and Milan Offices.
Permanent full-time contract
-A flexible and innovative approach to remote working that adapts to your needs (see:
-
or continue with email
In this role, you’ll play a key part in improving document workflows and DMS environments, working closely with engineering and project teams in an international and fast-paced context.
Set up, maintain, and continuously improve DMS environments and document control processes
-Ensure proper registration, classification, distribution, version control, and archiving of all documents-
Monitor submissions, review cycles, deadlines, and escalate delays when needed
-Support project close-out activities ensuring complete, traceable, and audit-ready documentation
-Define and improve document control procedures, templates, and guidelines
-Provide training and guidance to project and engineering teams on DMS and document processes
-Collaborate with Project Managers, Engineers, suppliers, contractors, and clients on documentation flows and requirements
-Degree or diploma in Engineering, Information Management, Business Administration, Records Management, Project Management, or similar
- 2–5 years of experience in document control or information management
-Hands-on experience with Document Management Systems (e.g. SharePoint, Aconex, Autodesk Docs, Procore, InEight, TeamBinder, 3DExperience or similar)
-Experience managing technical documentation (drawings, specs, vendor docs, transmittals, project records)
-Advanced Excel and strong reporting/data management skills
-Ability to manage multiple priorities and deadlines in a project environment
-Fluent English and Italian are required.
Understanding of project delivery processes and engineering document planning
-Experience in renewable energy, BESS, power systems, or industrial environments
-Location : Hybrid remote and Milan Offices.
Permanent full-time contract
-A flexible and innovative approach to remote working that adapts to your needs (see:
-
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