Document Controller (EDMS)
Experience: 3–7 Years
Location - Vadodara
Qualification: BE / B.Tech (Mandatory)
Preferred Industry: Oil & Gas, Petrochemical, Refinery, Chemical, Energy
Job Description
We are looking for an experienced Document Controller with strong expertise in EDMS (Electronic Document Management Systems) and document control processes. The ideal candidate should have hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar document management platforms , along with a solid understanding of version control, revision control, workflow management, and information governance.
Key Responsibilities
- Manage, maintain, and administer documents within EDMS platforms such as Aconex, SharePoint, OpenText, Documentum , or equivalent systems.
- Control document creation, review, approval, distribution, revision, and archival processes.
- Ensure compliance with document control procedures, information management standards, and project requirements.
- Perform document uploading, indexing, metadata management, classification, and archiving activities.
- Maintain accurate version control and revision control of engineering and project documentation.
- Monitor and manage document workflows, approval cycles, transmittals, and document status tracking.
- Conduct document quality checks to ensure completeness, accuracy, and compliance with naming conventions and document standards.
- Support document migration, bulk uploads, metadata enrichment, and data cleansing activities.
- Coordinate with engineering, operations, maintenance, and project teams for documentation requirements.
- Generate reports and dashboards related to document status, compliance, and project progress.
- Support document retrieval requests and provide end-user assistance on EDMS-related issues.
Mandatory Skills
- Hands-on experience with Aconex, SharePoint, OpenText, Documentum , or similar EDMS platforms.
- Strong knowledge of Document Control , Version Control , Revision Control , and Workflow Management .
- Experience in document lifecycle management and information management practices.
- Understanding of engineering and project documentation standards.
- Proficiency in MS Office tools, especially Excel.
- Excellent coordination and communication skills.
Preferred Candidate Profile
3–7 years of experience as a Document Controller
Experience in Oil & Gas, Petrochemical, Refinery, Chemical, or Energy industries preferred
Strong EDMS and information management background
BE/B.Tech is mandatory
Experience handling large volumes of engineering and project documents
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