Job description
Roles & Responsibilities Document Control & Management
- Establish, implement, and maintain document control systems and procedures in line with project and
organisational requirements.
- Receive, register, classify, number, and distribute documents including drawings, reports, correspondence, and
technical records.
- Maintain document registers, metadata, revision history, and status tracking to ensure document integrity and
traceability.
Version Control & Compliance
- Control document revisions, superseded documents, and approval workflows to ensure only the latest approved
versions are in circulation.
- Ensure compliance with internal standards, client requirements, project procedures, and quality management
systems (e.g., ISO-aligned processes).
- Support audits by ensuring records are complete, accurate, and retrievable.
Systems & Tools
- Manage documents using Electronic Document Management Systems (EDMS/DMS) such as Navex, Unanet
- Business Collaborator, SharePoint, Aconex, ProjectWise, or similar platforms will be added advantage.
- Upload, download, and configure document permissions, workflows, and access controls as per project rules.
- Coordinate document transmittals to internal and external stakeholders. Stakeholder & Project Support
- Interface with engineers, designers, project managers, and external parties to ensure timely document submissions
and approvals.
- Monitor document turnaround times and follow up on overdue reviews or approvals.
- Provide guidance and support to project teams on document control procedures and best practices. Records & Archiving
- Maintain structured filing systems for both active and archived documents.
- Ensure proper handover of documents at project close-out, including as-built and final documentation sets.
- Manage retention and disposal of documents in accordance with records management policies.
Skills & Experience Expected
- Bachelors degree in relevant domain
- 4-8 years of relevant work experience
- Added advantage: Experience with BIM 360/ACC or Business Collaborator/Projectwise
- Strong Communication skills to handle client queries and teamwork skills.
Benefits, Opportunities & Career Impact
- Work on high-impact, global infrastructure projects that challenge and grow your skills.
- Collaborate with experienced professionals in a supportive, innovation-driven environment.
- Enjoy stable career progression with learning, development, and industry-standard perks.
- Thrive in a culture that values ownership, excellence, and collaboration
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