Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Excellent self- leadership, communication, and interpersonal skills.
- Excellent organisational and prioritising abilities.
- Familiarity with relevant software and technology solutions to related to your field.
- Credible professional whose honesty and integrity provide for optimal business relationships.
- Prioritise business needs and be outcomes focused.
- Be able to find solutions to problems that would otherwise prevent you from progress towards and meeting your responsibilities.
- Collaborative meeting and communication style, working well with others and engenders a spirit of trust and teamwork.
- Respectful of what has been achieved with a passion to drive positive and collaborative change for the betterment of the business.
- Foster a fun and relaxed atmosphere while maintaining professionalism. Embraces humour and promotes a positive work environment.
- Qualifications & Experience
- Proven experience in document control, preferably within the HVAC industry or construction sector.
Core responsibilities:
- Key Responsibilities
- Document Management:
- Develop and implement document control procedures and systems.
- Create, manage, and maintain project documentation, including drawings, specifications, and technical reports.
- Ensure all documents are filed and archived according to company policies and project specific requirements.
- DFT-NAT-GEN-PD-0006 | Document Controller | 1.2 | 26/04/2026 | Rejected Page 1 of 4
- Document Tracking and Distribution:
- Track and monitor the status of documents, ensuring that all parties have the most current versions.
- Distribute documents to relevant stakeholders and maintain a record of distribution.
- Coordinate the submission and approval of documents with internal and external parties.
- Quality Assurance:
- Review documents for accuracy and completeness before distribution.
- Verify that documents comply with project specifications and regulatory requirements.
- Address and resolve any discrepancies or issues related to document management.
- Collaboration and Communication:
- Act as a point of contact for document-related queries from project teams, clients, and contractors.
- Facilitate communication between project stakeholders to ensure smooth document flow.
- Provide training and support to staff on document control procedures and systems.
- System Maintenance:
- Maintain and update electronic document management systems (EDMS) and physical filing systems.
- Ensure data security and confidentiality in document handling.
- Regularly back up electronic documents and manage data recovery processes.
- Safety and Compliance:
- Participate in safety training sessions and stay updated on safety policies.
- Create a safe working environment, be ensuring you know emergency procedures.
- Ensure workstation set up promotes good posture and reduces strain.
- Foster an open environment to discuss safety concerns or suggestions with your manager.
- Self-Improvement:
- Demonstrate consistent role model behaviours
- Maintain positive and enthusiastic manner.
- Be proactive about asking for support or training needed for your personal and professional development.
- Accountabilities
- Act as the primary point of contact for Document Control.
- Be responsible for transmitting documents externally and update all internal project folders.
- Foster a culture of continuous learning and skill enhancement within the team.
- Stay informed about industry trends and changes in regulations, implementing necessary adjustments to maintain compliance.
- Communicate effectively with internal and external stakeholders, providing regular document updates.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
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