Admin Assistant
DePuy Synthes is recruiting for an Admin Assistant, located in Pennsylvania.
The Executive Assistant provides essential administrative and operational support to leaders and teams within Strategy & Transformation. This role helps ensure smooth day-to-day operations by coordinating schedules, managing communications, supporting meetings and projects, and maintaining accurate records. The position plays a key role in enabling leaders to focus on strategic priorities while ensuring operational efficiency across multiple corporate functions.
Key Responsibilities
- Provide comprehensive administrative support to assigned leaders and teams, including calendar management, meeting coordination, and follow-up.
- Coordinate meetings, conference calls, and onsite/offsite events, including logistics, materials, and attendee communications.
- Arrange domestic and international travel and prepare expense reports in accordance with company policies.
- Prepare, format, and distribute internal and external correspondence, presentations, and reports.
- Serve as a point of contact for internal stakeholders and external partners, ensuring timely and professional communication.
- Maintain files, trackers, and records to support operational, security, facilities, and real estate activities.
- Support departmental projects and initiatives by tracking actions, deadlines, and deliverables.
- Identify opportunities to improve administrative processes and enhance team efficiency.
Qualifications
Education
- Required: High school diploma or equivalent
- Preferred: Associate's or Bachelor's degree in Business Administration or a related field
Experience and Skills
Required:
- 0 2 years of administrative or office support experience.
- Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
- Clear written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
Preferred:
- Experience supporting multiple leaders or cross-functional teams.
- Experience in a corporate, facilities, real estate, security, or operations environment.
- Familiarity with travel and expense management systems.
- Demonstrated ability to anticipate needs and proactively solve problems.
- Strong attention to detail and follow-through.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
Other:
- Language: English (required)
- Travel: Minimal; occasional domestic travel may be required
- Certifications: None required
The anticipated base pay range for this position is: 91,000.00 USD Annual
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado 48 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave 80 hours in a 52-week rolling period10 days Volunteer Leave 32 hours per calendar year Military Spouse Time-Off 80 hours per calendar year For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits
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