Executive Assistant

Executive Assistant

The Executive Assistant serves as a trusted strategic partner to assigned Senior Leaders, providing proactive, high-impact administrative and operational support. This role enhances executive effectiveness within a fast-paced, safety-driven, and highly matrixed airline environment by anticipating needs, managing priorities, and ensuring seamless coordination across operational and corporate teams.

Responsibilities

• Serves as a primary liaison between the COO, CAO, Vice Presidents, and internal/external stakeholders.
• Anticipates executive needs and proactively resolves issues before escalating.
• Supports executive leadership meetings by shaping agendas, tracking outcomes, and following up on action items.
• Manages competing priorities across multiple executives with calm, sound judgment.
• Optimizes executive calendars to align with operational cadence, organizational priorities, and strategic goals.
• Manages complex, high-volume calendars across various time zones.
• Identifies and resolves scheduling conflicts with minimal executive involvement.
• Establishes meeting standards (purpose, preparation, attendees) to drive efficiency.
• Prepares executive-level presentations, summaries, and briefing materials.
• Screens, prioritizes, and responds to communications on behalf of executives when appropriate.
• Drafts professional correspondence and internal communications with a high degree of accuracy and judgment.
• Represents executives with professionalism and authority, ensuring accurate, timely, and aligned communication across all levels of the organization.
• Maintains strict confidentiality while handling sensitive company, personnel, and operational information.
• Supports onboarding and transition planning for new executives and leaders.
• Assists with leadership off-sites, conferences, and enterprise-wide events.
• Reviews, codes, submits, and tracks expenses and invoices with accuracy and timeliness.
• Improves administrative processes through documentation and continuous improvement.
• Leverages technology and tools to streamline workflows.
• Greets and determines whether customers and visitors should be given access to specific individuals.
• Demonstrates situational awareness and professionalism consistent with airline standards.

Other Duties

• Perform additional functions which may be assigned from time to time. Provides collaborative assistance and back-up to other Executive Assistants.

Supervisory Responsibilities

• No direct reports.

Competencies Required

• Ethics and Values - Supports positive change and diversity that will support healthy organizational growth. Serves as a champion for projects and programs that are beneficial to the company.
• Knows Our Business - Is informed and knowledgeable about trends in the field. Is willing to use own knowledge to constructively challenge institutional practices and systems that might be improved to increase organizational results.
• Building Trust & Decision Making - Treats all team members in a respectful, courteous, and professional manner, and values the input of all. Recognizes when analysis is sufficient to proceed with making a good decision.
• Drives For Results by Inspiring Others - Develops clear workable plans with timelines, goals, and ways to measure results. Fosters engagement across different teams.
• Know Your Team & Leading People - Works inclusively with others on the team and across the organization to reach common goals. Is approachable and friendly. Is skilled at valuing differences; recognizing others; and listening for understanding. Builds strong cross functional relationships across operational and corporate groups.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• 5+ years of experience supporting senior-level executives (CEO, CAO, COO, VP, C-suite preferred).
• Proven experience supporting multiple executives simultaneously is preferred.
• Exceptional organizational, prioritization, and communication skills.
• High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint); experience with collaboration and workflow tools preferred.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Experience in fast-paced, operational, or matrixed environments preferred.
• Works independently with minimal supervision.
• Exercises discretion and judgment in executive representation.
• Empowered to make administrative and prioritization decisions within established guidelines.
• Pleasant demeanor, ability to get along with others at all levels within the organization.
• Experience leveraging workflow automation, dashboards, or enterprise communication tools to streamline executive operations is preferred.
• Able to adapt quickly during periods of operational disruption or urgent executive need.

Work Environment & Physical Demands

• Computer work in a typical office environment, sitting for most of the day.
• Able to work additional hours including evenings, weekends, and holidays as needed.
• Up to 5% travel as needed.
• Repetitive motion such as typing and phone work.
• Minimal physical exertion such as pulling, pushing, reaching, bending, standing, walking, and light lifting of boxes, bags, files, and electronic equipment not more than 30 lbs.
• Must be comfortable supporting leaders in a dynamic, 24/7 operational industry.

What We Offer

Providing world-class service to our customers starts with providing world-class benefits to our employees. Endeavor Air employees receive a competitive total compensation package which includes a variety of benefits to choose from and some of the best perks around.

• Free or reduced-rate travel privileges on Delta Air Lines and 80+ air carriers worldwide for employees and eligible family members
• Comprehensive Medical, Dental, and Vision Plans
• 401(k) with Company Match starting on Day 1
• Operational Performance Rewards (OPR) Program
• Life and AD&D Insurance, Short and Long-term Disability, Flexible Spending Accounts (FSA), and voluntary supplementary benefit options

FLSA Status

Salary

Minimum Position Pay Range

USD $67,500.00/Yr.

Maximum Position Pay Range

USD $80,400.00/Yr.