- Admin / Secretarial / Office Support
- Executive Assistant
- Sydney
- Permanent / Full Time
25/3/2025
- Executive Assistant to a team of partners!
- Glamorous Sydney CBD based office
- $135,000 + Super + bonus + perks | WFH after probation
This is a well-established global investment firm with a strong presence across the Asia-Pacific region and a growing footprint in Australia. The business focuses on supporting and growing companies through strategic investment, operational excellence, and long-term partnerships. With offices in major cities and a collaborative team structure, they offer broad exposure to international markets and cross-border projects.
An exciting opportunity has arisen for an Executive Assistant to join the cross-border investment team, based in Sydney. This role is pivotal in supporting senior executives and investment professionals, ensuring seamless coordination across multiple geographies and time zones. You’ll be part of a professional, fast-paced team that values attention to detail, integrity, and initiative. Learning opportunities are abundant, and you’ll gain insight into international business operations while working with a high-performing, down-to-earth group of colleagues.
With a flexible and respectful culture, this is a great role for someone who enjoys both structure and variety, and who thrives in an environment where excellence is expected and appreciated.
Duties and Key Responsibilities
- Coordinate complex diary management and multi-party meetings across global time zones
- Arrange international travel itineraries including flights, accommodation, and transport
- Prepare and submit accurate and timely expense reports
- Support visa applications and work permits as needed
- Maintain contact databases and business card records
- Build strong internal and external stakeholder relationships
- Provide general administrative support to a busy team of investment professionals
- Collaborate with other assistants and team members to ensure smooth operations
Skills and Experience
You’re a highly organised, adaptable Executive Assistant with a proactive attitude and a background in supporting senior stakeholders. Calm under pressure and detail-oriented, you are someone who takes pride in delivering exceptional service with discretion and professionalism. Ideally, you’ve worked in an international or high-performance environment and are motivated by being a key part of a collaborative and purpose-driven team.
- Proven experience as an Executive or Team Assistant
- Excellent communication and time management skills
- Ability to handle confidential information with discretion
- Experience in investment, financial services, or professional services
- Familiarity with coordinating international travel and visas
- Proficiency in Microsoft Office and other productivity tools
Benefits and Culture
- Competitive salary and financial rewards
- Exposure to international business and high-level stakeholders
- Central Sydney office with modern amenities
- Clear pathways for career development and internal mobility
- Flexible work practices and strong work/life balance
- Inclusive, respectful team culture
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