Executive Assistant

Executive Assistant

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

The team is looking for an Executive Assistant to support an Executive Vice President within the People & Capability function, supporting the Services Business. The Executive Assistant will play a crucial role in supporting this executive by managing schedules, coordinating meetings, and handling various administrative tasks. This role requires a high level of professionalism, discretion, confidentiality and the ability to work independently. The Executive Assistant will be a key business partner, ensuring that executive can focus on strategic initiatives by efficiently managing their time and resources. This role will offer capacity for developmental opportunities, allowing the individual to explore areas of interest and grow professionally. The ideal candidate is passionate about the customer experience journey, highly motivated, and intellectually curious.

Responsibilities:

• Responsible for calendar management and scheduling meetings across time zones.
• Makes travel arrangements, both domestic and international, including booking flights, cars and hotels. Processes visa applications when necessary.
• Performs general administrative duties to support day-to-day department operations and provides coordination across the team.
• Manages and prepares expense reporting in-line with company Travel and Entertainment policy.
• Manages department purchases, invoice payments and Purchasing Card reconciliation, ensuring purchases are aligned with budget and related finance policies.
• Plans and coordinates events, on or off site, with both internal and external participants.
• Coordinates with guest speakers, catering, venue booking and other event specific needs.
• Supports the onboarding of new team members.
• Creates and edits presentations, and other communications.
• Maintains agendas for various recurring team meetings.
• Manages and communicates corporate applications and compliance programs, such as Access Management, Vivo, Concur, Oracle and other internal applications.
• Manages ad hoc administrative programs for the department and utilizes spreadsheets or databases to monitor departmental information.
• Researches complex issues on behalf of the executive.
• Serves as administrative liaison with others within and outside the company.

All About You:

Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers. Comfort with multi-tasking in a highly collaborative setting. Maintain a high degree of confidentiality and discretion, prior HR experience is a plus. Strong Microsoft Office Suite skills, particularly Outlook. Excellent oral and written communication in English. Strong team player, decisive and results driven, with high energy levels and initiative.

Corporate Security Responsibility:

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard's security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.

In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more. Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations.

Pay Ranges:

Purchase, New York: $72,000 - $113,000 USD