Grahamstown, South Africa | Posted on 05/15/2026
Our client is seeking an experienced Function Coordinator to join the Grahamstown team,
Responsibilities
- Establishing and maintaining relationships with clients and venues
- Planning event details and aspects, including seating, dining and guests
- Remaining under budget with all costs as set out by the kitchen, client and function guide
- Managing events and addressing potential problems that may arise
- Planning for potential scenarios that could impact on the integrity of the event
- Maintaining a working knowledge of the complex needs of a wide variety of events
- Managing all events that run through the kitchen, liaising with the Functions Head Chef and Team with regards to menus, orders, planning, and executing
- Setting up Functions in various venues
- Overseeing events from planning, to ordering, prepping and execution, and break down
- Ensuring all events are costed as per the issue sheets and stock used
- Assisting Managers in ensuring all event stock is in the unit on time for function chefs to be able to prep on time
- Liaising with clients re the venue – cleaning, functions, equipment, staffing, etc.
- Managing the staff working at the event effectively
- Must communicate with Senior management about all events, menus, budgets, planning and must be able to communicate professionally with a client
- Adapt to the environment and working conditions of an event
Requirements
- Qualification in Events / Hospitality will be an advantage
- Minimum 2-3 years events planning experience
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