Grant Development and Program Coordinator

Grant Development and Program Coordinator

Salary Grade: $35 - $40 per hour Work Year: Year Round: 15 - 20 hours per week - Hybrid Status: Exempt Location: District Office Reports To: Director of Finance Job Status: Temporary Start Date: September 1, 2026

Clear Creek School District (CCSD) is located in Clear Creek County, Colorado, a short drive west of Denver and area suburbs. Clear Creek serves the mountain communities of Idaho Springs, Georgetown, Empire, Dumont, Silver Plume, and parts of Evergreen. Our county is well-suited for outdoor adventure. Our historic downtowns offer some of the best places to explore and discover. Our community values supporting students and schools, which has resulted in recent increases to compensation and facility improvements. We believe that students are more than test scores, and learning experiences are opportunities for creativity. Clear Creek School District is dedicated to attracting and retaining high-quality educators. This means you'll be warmly welcomed into our team of professionals, provided opportunities to learn and grow with us, and be challenged to be your very best for students.

The Grant Development and Program Coordinator is responsible for identifying, developing, writing, coordinating, and administering federal, state, local, and private grant opportunities that support the District's strategic priorities. This position serves as the District's central point of contact for all grant activities from proposal development through grant closeout. The coordinator works collaboratively with district leadership, school administrators, finance staff, and external partners to secure funding, ensure grant compliance, oversee implementation of grant-funded initiatives, monitor budgets and expenditures, and ensure all grant deliverables are completed on time and within funding requirements.

Essential Duties And Responsibilities

• Grant Development & Administration
• Research and identify grant opportunities aligned with District strategic goals and operational needs; maintain a District-wide grant calendar and database.
• Collaborate with district and school leadership to identify funding priorities, coordinate grant planning, and develop competitive applications, including narratives, budgets, and supporting documentation.
• Coordinate implementation of awarded grants, monitor timelines, deliverables, milestones, performance measures, and closeout requirements.
• Maintain organized grant files and documentation to support compliance, reporting, monitoring, and audits.
• Program & Budget Management
• Coordinate implementation of grant-funded programs across departments and schools and facilitate communication among project stakeholders.
• Monitor grant activities, outcomes, expenditures, and compliance with approved scopes of work and funding requirements.
• Work closely with Finance to develop and monitor grant budgets, review expenditures for allowability, coordinate budget revisions, and ensure timely and appropriate use of funds.
• Assist with purchasing, reimbursement requests, financial reporting, and resolution of implementation challenges.
• Compliance, Reporting & Contracts
• Ensure compliance with federal, state, and local grant requirements and coordinate required programmatic and financial reporting.
• Monitor performance metrics, coordinate data collection, and maintain documentation for grant monitoring and audits.
• Coordinate grant-funded contracts and services, monitor contractor performance and deliverables, and ensure compliance with grant requirements.
• Collaboration & Communication
• Serve as the primary liaison among District departments, schools, funding agencies, vendors, contractors, and community partners.
• Provide technical assistance and communicate grant requirements, deadlines, expectations, and compliance responsibilities to District staff.
• Present grant opportunities, funding updates, and project outcomes to district leadership and develop partnerships that support external funding opportunities.
• Maintain current knowledge of grant regulations and best practices, develop internal grant management procedures, and participate in relevant professional development.
• Assist with strategic planning related to external funding and perform other duties as assigned.

Experience

Minimum three years of progressively responsible experience in grant writing, grant administration, project management, or public sector administration. Experience preparing successful competitive grant applications preferred. Experience in a school district, local government, higher education, or nonprofit organization preferred. Experience with federal and state grant administration strongly preferred.

Knowledge, Experience And Other Qualifications

Knowledge of federal grant regulations, including Uniform Guidance (2 CFR Part 200), Colorado Department of Education grant programs, budget development, financial management, procurement, contracting, and grant compliance. Knowledge of project management, data collection, and performance measurement principles. Ability to develop clear, persuasive, and competitive grant proposals and manage multiple complex projects simultaneously. Ability to interpret grant requirements, analyze budgets and financial reports, and ensure compliance with funding requirements. Strong organizational, communication, and interpersonal skills with the ability to build collaborative relationships across departments and with external partners. Ability to prioritize work, meet strict deadlines, maintain accurate records, and work independently while coordinating multiple stakeholders.

Expectations

Is flexible. Has the ability to work cooperatively with supervisors and co-workers. Has the ability to understand and follow oral and written instructions. Has the ability to perform responsibilities without the necessity of close supervision. Has the ability to effectively communicate with the school and school District community, as well as the public at large. Has the ability to meet attendance standards and work the hours necessary to perform the essential functions of the job. Maintains a generally positive attitude. Observes all District policies and procedures.

Education

Required: Bachelor's degree in Business Administration, Public Administration, Education, Finance, Communications, Nonprofit Management, or related field: Preferred:Master's degree in a related field.

Work Environment

The noise level is typical of a school district. Physical Requirements: Frequent sitting, bending, reaching; stooping, squatting. Occasional lifting five (5) to twenty five (25) pounds.

Supervisory Duties

None. Clear Creek School District RE1, does not unlawfully discriminate on the basis of race, color, creed, sex, sexual orientation, religion, national origin, ancestry, age, genetic information, marital status, or disability in admission or access to, or treatment or employment in, its educational programs or activities.