HR Case Managers (Accommodations)-Remote

HR Case Manager (Accommodations)

The HR Case Manager (Accommodations) provides comprehensive case management support for employees navigating accommodation requests and related life events, including leave of absence and disability. In this individual contributor role, you serve as the single point of contact throughout the accommodation or leave event, ensuring a connected, trusted, and customer-focused experience. You apply relevant benefits and regulatory guidelines, respond to changing circumstances, and help employees, applicants, job seekers, and candidates understand their options while maintaining high standards of professionalism and confidentiality.

Responsibilities

• Initiate and respond to inquiries about accommodation events, benefits, and options available to employees.
• Serve as the primary point of contact for assigned employees and provide holistic case management services throughout accommodation and leave events.
• Review medical documentation and apply corresponding federal and state laws and company policies to each case.
• Leverage duration guidelines, best practice tools, and internal resources to oversee accommodation plans and ensure appropriate support.
• Critically assess and adjust case management plans as employee needs and circumstances change.
• Address and respond to sensitive situations with discretion, empathy, and professionalism.
• Troubleshoot issues and proactively remove barriers before, during, or after a leave or accommodation event.
• Respond to employee-impacting issues that arise during leave or accommodation events and ensure timely, accurate communication.
• Identify and solve problems that may arise, sometimes with limited or incomplete information.
• Educate managers and business partners on employee concerns, accommodation needs, and expectations before employees go on leave or return to work.
• Communicate regular updates to employees and stakeholders clearly and professionally, both verbally and in writing.
• Ensure compliance with standard work processes, federal and state regulations, and company policies in all case management activities.
• Maintain accurate and timely system records and documentation for all cases.
• Consult, coordinate, and partner with third-party administrators, HR, Safety, Legal, Payroll, Benefits, team members, and other departments or systems as appropriate.
• Perform other related duties as assigned to support the overall effectiveness of the accommodations and leave program.

Essential Skills

• Bachelor's degree, or 2+ years of equivalent professional or military experience.
• At least 1 year of experience in case management, customer service, human resources, benefits administration, or a related field.
• Basic familiarity with leave of absence, disability, and accommodation concepts, including ADA/ADAAA and FMLA.
• Ability to review, interpret, and apply policy and regulatory guidelines to individual cases.
• Strong written and verbal communication skills, with the ability to explain complex information clearly to employees and business partners.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Proficiency in MS Word, Excel, and Outlook.
• Ability to manage a high volume of cases and competing priorities in a fast-paced environment while maintaining strong attention to detail.
• Experience in human resources, case management, leave of absence, and accommodations support.

Additional Skills & Qualifications

• Bachelor's degree from an accredited university.
• Experience providing case management or claims management services in a leave of absence, disability, or accommodation program.
• Experience working for a large, multi-state employer or on behalf of a carrier or third-party administrator (TPA).
• Familiarity with federal and state leave and disability regulations, including ADA/ADAAA, FMLA, PWFA, and applicable state statutes.
• Experience using a case management system, including reviewing cases for eligibility, documenting case notes, and managing task queues.
• Exposure to HR processes, employee relations, or benefits administration.
• Experience supporting employees through return-to-work or modified duty processes.
• Strong problem-solving and critical thinking skills, with the ability to adapt quickly to changing circumstances.
• Exceptional customer service orientation with experience managing employee or customer expectations in sensitive situations.
• Experience working with confidential medical or HR information.
• Comfort working in a fast-paced, high-volume corporate support environment.

Work Environment

This role is 100% remote, offering the flexibility to work from your chosen location while supporting a corporate accommodations program in a fast-paced, high-volume environment. You will primarily use standard office productivity tools such as MS Word, Excel, Outlook, and a dedicated case management system to manage tasks, documentation, and communications. The culture emphasizes customer-centric service, professionalism, discretion, and collaboration with cross-functional partners including HR, Safety, Legal, Payroll, Benefits, and third-party administrators.

Job Type & Location

This is a Contract position based out of Atlanta, GA.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Sep 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.