Operations Administrator (Temp-to-Hire)
Location: Pasadena, TX 77503
Pay: Approximately $25.00 per hour
Schedule: MondayFriday | 7:30 AM 4:30 PM
Join a growing team! We are seeking an organized, detail-oriented Operations Administrator to support the operations team. This is an excellent temp-to-hire opportunity with a company that values teamwork, promotes from within, and offers opportunities for long-term career growth. This position is available due to an internal promotion. The ideal candidate is a critical thinker, problem solver, and team player who thrives in a fast-paced environment and enjoys keeping operations running smoothly.
Responsibilities:
- Provide administrative support to the Operations team.
- Process warehouse receiving paperwork and assist with shipping, receiving, and order processing.
- Maintain return authorizations and credit memo documentation.
- Process customer returns and ensure returned materials match system records.
- Research and process freight claims when appropriate.
- Assist Accounts Payable with invoice reconciliation and discrepancy resolution.
- Reconcile fuel card receipts, freight invoices, and open tickets.
- Complete daily invoicing activities.
- Resolve overages, shortages, damaged shipments, and unidentified materials.
- Run return reports and follow up on outstanding returns.
- Communicate with internal departments regarding non-stock returns and vendor return authorizations.
- Provide backup support for the front desk and switchboard as needed.
- Perform other administrative duties as assigned.
Qualifications:
- High school diploma or GED required.
- 12 years of administrative experience preferred.
- Customer returns or warehouse administration experience is a plus.
- Strong organizational and time management skills.
- Excellent communication and customer service skills.
- Strong analytical and problem-solving abilities.
- Detail-oriented with a high level of accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficient with Microsoft Office and computer-based systems.
- Self-motivated with the ability to work independently and as part of a team.
What We're Looking For:
- Organized and dependable
- Critical thinker with strong problem-solving skills
- Positive team player
- Strong follow-through and attention to detail
- Ability to adapt in a fast-paced operations environment
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