Position Overview
The Procurement Associate supports the end-to-end purchasing process, ensures the timely acquisition of high-quality goods and services, and maintains strong vendor relationships. This role balances administrative diligence with analytical sourcing to optimize company spend and ensure seamless supply chain or operational support.
Key Responsibilitie
- sPurchase Order Management : Process purchase requisitions, generate accurate Purchase Orders (POs), and track them through approval, delivery, and invoicing stages
- .Vendor Management : Research new vendors, assist in onboarding suppliers, maintain updated vendor databases, and evaluate supplier performance regarding delivery times, quality, and pricing
- .Sourcing & Negotiations : Assist in obtaining competitive quotes (RFQs/RFPs), analyze pricing trends, and negotiate basic terms to secure cost-effective deals without compromising quality
- .Inventory & Delivery Tracking : Coordinate with logistics and warehouse teams to monitor delivery schedules, resolve shipment discrepancies (e.g., damaged goods, incorrect quantities), and expedite urgent orders
- .Compliance & Documentation : Ensure all procurement activities comply with internal company policies, financial guidelines, and legal regulations. Maintain meticulous records of contracts, receipts, and pricing histories
- .Financial Reconciliation : Partner with the Accounts Payable department to resolve billing or invoice discrepancies and ensure accurate, timely payments to vendors
.
Qualifications & Skil
- lsEducatio n: Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Finance, or a related fiel
- d.Experienc e: At least 1 year of experience in procurement, purchasing, supply chain, or an administrative/analytical role supporting financial operation
- s.Technical Proficienc y: * Experience with ERP or procurement software (e.g., SAP, Oracle, NetSuite, Coupa, or similar platforms
- ).Strong proficiency in Microsoft Excel (data sorting, pivot tables, VLOOKUPs
).
Core Competenci
- es:Attention to Deta il: High accuracy in handling numbers, legal clauses, and tracking dat
- es.Negotiation Skil ls: Ability to tactfully communicate requirements and find mutually beneficial prici
- ng.Problem-Solvi ng: Quick to identify and resolve supply chain bottlenecks or billing issu
- es.Communicati on: Exceptional written and verbal communication skills for building internal stakeholder trust and managing external vendor relatio
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