The Procurement Controller supports the procurement function by controlling day-to-day purchasing activities, ensuring accurate ordering, cost awareness, supplier coordination, and compliance with internal procedures. The role focuses on stock availability, price accuracy, and supporting margin control within a liquor redistribution environment.
Key Responsibilities
Procurement & Purchasing Control
- Process and control purchase orders for liquor and related products in line with approved demand and budgets
- Request, compare, and capture supplier pricing and quotations
- Ensure correct pricing, pack sizes, and supplier terms are loaded and maintained on the system
- Monitor purchase price changes and escalate variances to management
Supplier Coordination
- Liaise with approved liquor suppliers, brand owners, and distributors regarding orders and deliveries
- Follow up on outstanding orders and resolve delivery discrepancies
- Assist with supplier documentation and basic compliance requirements
Stock & Availability Control
- Support stock planning by ensuring timely replenishment of fast-moving products
- Assist in monitoring slow-moving and short-dated stock risks
- Coordinate with warehouse and sales teams to avoid stock-outs or over-ordering
Compliance & Administration
- Ensure all procurement documentation is accurate, approved, and filed
- Maintain purchase order, delivery note, and invoice records
- Support stock counts, audits, and basic procurement reporting
- Adhere to liquor industry compliance requirements and internal controls
Reporting & Systems
- Capture and maintain accurate procurement data on ERP or accounting systems
- Prepare basic procurement and stock reports for review by management
- Assist with cost tracking, rebates, and supplier price updates
Key Skills & Competencies
- Good numerical and analytical skills
- Strong attention to detail and accuracy
- Basic understanding of procurement and stock control principles
- Confident communication with suppliers and internal teams
- Competent in Microsoft Excel and procurement systems
Personal Attributes
- Eager to learn and develop in procurement
- Reliable and well-organised
- Cost-conscious and detail-focused
- Able to work in a fast-paced distribution environment
Requirements
- Matric / Grade 12 (required)
- BCOM Degree
- Certificate or Diploma in Procurement, Supply Chain, or Business (advantageous)
- 1–2 years’ experience in procurement, buying, or stock administration
- Exposure to FMCG, liquor wholesale, or distribution environments (advantageous)
Benefits
- Group life and Funeral cover
- Provident fund
- Competitive remuneration
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