Program Administrator

Program Administrator

The Program Administrator will support all aspects of the Immigration Services Program and projects including planning, organizing, staffing, leading, and executing program activities. Secondary duties will include various special projects related to the events and activities in which the organization is involved.

Essential Functions: (This is not an exhaustive list)

• Program Administration
  
  1. Manages the planning and coordination of grant programs.
  2. Ensures implementation of policies and practices of programs.
  3. Manages the data collection from staff and partners and prepares data for program grant reports.
  4. Coordinates internally with staff to assemble program and financial data for applications and reports.
  5. Maintains accurate program records.
  6. Manages data entered in Quickbase and Egnyte systems and coordinates quality control of data.
  7. Communicates directly with staff and subgrantees who utilize the systems to ensure that they enter accurate and timely data.
  8. Conducts office site and subgrantee audits.
  9. Represents the organization at partner meetings, conferences, and other collaborations, particularly when related to health/public benefits issues.
  10. Supports program development and growth.
  11. Provides support with constituent calls, screenings and services, when needed.
  
  
• Financial & Administrative Compliance
  
  1. Coordinate grant deliverables and produce reports for funders.
  2. Coordinate the collection of information and the process for approving and producing internal financial reports.
  3. Maintain and support the team in producing annual budgets, operational plans, and Management by Objectives and Results (MOR) Reports.
  
  
• Staff Coordination
  
  1. Support recruitment and retention efforts;
  2. Develop and conduct orientations and ongoing trainings for the staff members that provide services.
  
  
• Perform other related duties as assigned.

Minimum Requirements:

• Excellent oral and written communication skills in both Spanish and English.
• Speed, Precision, and Accuracy: Ability to work in a fast-paced, constantly changing environment with speed, precision and accuracy.
• Flexibility. Ability to handle multiple projects simultaneously. Ability to adjust quickly to constantly changing priorities and responsive to feedback. Ability to work irregular hours and participate in organizational activities.
• Dedication to Mission. A genuine interest in immigrant and farm worker rights.
• Collaboration. Ability to work with teammates in a professional and solutions-oriented manner.
• Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Preferred Requirements and/or Qualifications:

• Previous experience working with immigrants and/or the Latino community.

Education and/or Experience:

• Ethical conduct.

Certificates, Licenses, Registrations:

• BA/BS degree in Social Sciences, Business, Organizational Management, a related field or equivalent experience.
• 2 to 3 years of experience supporting nonprofit programs and/or the implementation of grants.
• Prior experience working in non-profit organization management, contract administration, budgeting, and fundraising.
• Comprehensive knowledge of standard office practices, procedures, equipment, and techniques; excellent organizational, managerial, and communication skills.
• Ability to plan and achieve annual goals and objectives. Experience with and knowledge of computer operation; knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.), and database applications.

Compensation:

• The annual hourly pay range for this position is $21.90 to $26.00, and benefits include:
• Accruals of 2, 3, and 4 vacation weeks per year depending on tenure
• 16 paid holidays (includes a personal day)
• 1 mental health day per calendar year
• Paid sick days
• Health, dental, and vision benefits
• Life insurance
• Flexible Spending Accounts
• Employee Assistance Program for support with personal and work-related challenges
• 403(b) retirement plan with 2% employer match (providing employee meets criteria)
• 401(k) retirement plan with no employer match (providing employee meets criteria) *
• Employer-sponsored pension plan *
• Supplemental insurance (within 30 days of hire date) *
• Professional development opportunities and access to thousands of courses
• 20% discount for immigration services through the UFW Foundation
• Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus

*Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors.

Additional and/or Special Requirements and/or Qualifications

COVID-19 Vaccination Requirement The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:

This is a hybrid position that offers a balance of in-office and remote work. The incumbent will be expected to work on-site in person at one of our regional offices, two to three days per week. The rest of the week can be spent working remotely, with the flexibility to adjust as needed. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to