Program Assistant
We are seeking a program assistant for the Pritzker Pucker Studio Lab for the Promotion of Mental Health via Cinematic Arts (PPSL) and the Radio/TV/Film department in Northwestern University's School of Communication. Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, crafting emails, reports, spreadsheets, databases; basic bookkeeping; screening emails, calls & visitors; organizational and marketing support for special events and guest speakers.
Principal Accountabilities:
- Documents & Databases: Prepares manuscripts, scientific, technical &/or statistical documents. Proofs for spelling & grammar. Enters information into spreadsheets &/or databases. Creates equations. Compiles routine reports, statistics, tables, charts, etc. from readily available information.
- Website: Coordinates content maintenance of websites &/or blogs. Trains &/or assists faculty &/or staff in updating their websites &/or blogs.
- Accounting: Processes accounts payables &/or receivables. Verifies income &/or expense. Resolves discrepancies & over/under budget problems. Enters, tracks, & maintains documentation & logs of financial transactions. Ensures that charges have posted to appropriate accounts. Assists with reconciliation of accounts. Reviews budget statements. Investigates & resolves discrepancies. Prepares budget reports & spreadsheets. Completes routine payroll actions.
- Coordination: Coordinates supervisor's &/or dept calendar. Coordinates registration & travel. Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.
- Contacts: Provides information via phone, e-mail, mail, etc. Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
- Student Services: Guides students through admissions process. Reviews student files/records for academic progress & referral. Applies knowledge of federal & state regulations. Interprets existing policies & procedures; etc.
- Supervision: Coordinates work of receptionists, program assts, temporary/work-study students, etc. Performs other duties as assigned.
Minimum Qualifications: A high school diploma or equivalent required. 2 years of administrative support or other relevant experience required. Minimum Competencies: Intermediate knowledge of word processing, spreadsheet, email, and database software programs, and basic accounting/budget tracking is required.
Preferred Qualifications: Experience with budgeting, event coordination/planning/organizing, marketing and communications preferred. Strong organizational and interpersonal skills Excellent written and verbal communication skills. Detail-oriented
Preferred Competencies: Canva, Wordpress, Excel, Microsoft Word, Adobe Photoshop
Benefits: At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.
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